Office Manager

Our Mission in Action

Trees play a vital role in solving some of the most pressing issues facing our communities, our society, and our world today. For 150 years, American Forests has stood boldly at the forefront of the conservation movement, working collaboratively and innovatively to ensure that all people have access to the benefits of trees. As we look ahead to the next 150, continued collective action will be essential to securing a healthy, climate-resilient future for all. To support this work, we are looking for an Office Manager to join our Operations team.

What You'll Do

As a part of the team, you will support the organization in a wide range of administrative functions to ensure smooth daily operations of the office. The ideal candidate will be resourceful, self-directed, action-oriented, discreet, and capable of managing multiple priorities with a high level of professionalism and confidentiality. Major responsibilities include:

• Supporting the Special Assistant to the President & CEO, including assisting with travel logistics, organizing briefing materials and ensuring their availability, scheduling meetings, and engaging with external partners to support organizational priorities.

• Staffing/supporting the President & CEO, as needed, for events in DC.

• Overseeing special projects, including, but not limited to, (1) assisting with virtual and in-person events and board meetings and (2) ensuring smooth transition and operational continuity during office move.

• Serving as the primary contact for building management and external service providers; oversee equipment recycling, maintenance, and servicing.

• Greeting visitors, answering and directing calls, monitoring group inboxes.

• Managing daily office functions including supply ordering, equipment upkeep, vendor coordination, mail handling, and maintaining a clean, organized and well-stocked workspace, kitchen, and common areas.

• Opening, scanning, and distributing mail and checks; maintaining check logs; depositing checks per internal procedures; managing postage and shipping.

• Maintaining record retention and disposal.

• Coordinating shipment of employee equipment, ensuring timely delivery and accurate tracking.

• Managing inventory of American Forests branded items, including ordering, organizing, and distributing for events, staff gifts, and other needs.

• Collaborating with cross-functional teams to ensure event and equipment needs are met efficiently and professionally.

What We're Looking For

We don't expect you to check every single box. If this role excites you, we want to hear from you We're interested in your ability to learn, collaborate, and bring fresh perspectives.

• At least 5 years of experience supporting in-person and remote employees, preferably in a nonprofit or mission-driven organization.

• Demonstrated ability to manage office operations and administrative functions, including vendor coordination, facilities oversight, and incoming mail management.

• Strong organizational and multitasking skills with meticulous attention to detail.

• Experiencing supporting a CEO/agency leadership.

• Excellent verbal and written communication skills.

• Discretion and ability to handle sensitive information with confidentiality.

• Proficiency in Microsoft Office365, Google Workspace, and digital filing systems.

• Experience using tools such as DocuSign, Zoom, and CRM or donor databases a plus.

Reporting & Supervision

The Office Manager reports to the Special Assistant to the President & CEO. This position will work closely with each of the departments across the organization. This position does not have direct reports at this time.

Working Conditions

This is a hybrid position with the expectation of working in the office at least 3 days per week. American Forests' headquarters is in downtown Washington, D.C. and within walking distance of several Metro stations (all lines), multiple bus lines, and Capital Bikeshare.

Typical working hours are 9:00am to 5:00pm Eastern Time, Monday-Friday, recognizing the need for nontraditional availability as a result of special meetings and events.

This position requires the ability to remain in a stationary position (sitting or standing) for extended periods and to operate a computer and other office equipment. Reasonable accommodation may be provided to support individuals across the full range of abilities and experiences in performing the essential functions of the job.

Compensation & Benefits

This is a full-time, salaried exempt position. The budget salary range is between $60,000 and $80,000.

Our benefits package includes:

Health and Wellness

Work-Life Balance

Financial and Retirement

Medical, Dental, & Vision

Vacation & Sick Leave

401(k) with Match

Employee Assistance Program

Paid Holidays

Flexible Spending Accounts

Disability Insurance

Parental Bonding Leave

Cell Phone Reimbursement

Life and AD&D Insurance

Bereavement Leave

Pet Benefits

Military Leave

Our Core Competencies

Attitude
• Communication
• Organization
• Problem-Solving & Creativity
• Representing the Organization

About Us

American Forests is a national non-profit organization committed to creating healthy and resilient forests from cities to large forest landscapes, that deliver essential benefits for climate, people, water, and wildlife. We advance our mission through forestry innovation, place-based partnerships to plant and restore forests, and movement building. We envision a world in which the significant environmental, societal, and economic benefits of forests are fully realized and equitably available to all people. Established in 1875, American Forests is the oldest national non-profit conservation organization in the U.S. working to restoring urban forests and forested landscapes for over 150 years.

American Forests is proud to be a diverse, equitable, inclusive, and accessible workplace. These are our shared values. We welcome individuals who bring a variety of backgrounds and experiences to be a part of our team to help make a difference individually and collectively as we work toward achieving our mission. We are committed to fostering an environment that is welcoming and respectful and provides opportunities for advancement and professional growth for every team member.

American Forests is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other characteristics protected by law. Reasonable accommodation may be made to provide access to all individuals along the continuum of human ability and experience.

Minority/Female/Disabled/Veteran/LGBTQ+ Encouraged to Apply

In accordance with federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible State or local Agency that administers the program or USDA's TARGET Center at voice and TTY) or contact USDA through the Federal Relay Service at Additionally, program information is also available in languages other than English.