Office Administrator

Position Overview

New Century Construction & Consulting is a growing, family-owned construction company seeking a highly organized, dependable, and experienced Office Administrator to support day-to-day operations. This role is critical to the success of our projects and requires someone who can work independently, manage competing priorities, and maintain accurate records in a fast-paced construction environment.

This is not an entry-level position. We are looking for a professional with verifiable experience in a construction or project-based office who can step in and contribute immediately.

Key Responsibilities

Bid & Proposal Support

• Review incoming bid invitations, plans, and project documents
• Assist in preparing, organizing, and submitting bid packages
• File bid bonds and ensure all bid requirements and deadlines are met
• Track active bids and follow up with contractors after submission
• Contact subcontractors and vendors to request pricing and availability
• Maintain organized bid tracking logs and documentation

Administrative & Scheduling

• Schedule job walks, bid due dates, and project milestones on shared calendars
• Set reminders and manage task lists for the CEO and lead contractor
• Coordinate appointments with customers for remodel and construction projects
• Answer incoming calls and provide professional updates on project and bid status
• Maintain accurate, well-organized records of project documents and communications

Accounting Support

• Assist with accounts payable and invoice processing
• Track project expenses and maintain expense logs
• Support general accounting and administrative tasks as needed

Performance Expectations

• Meet strict deadlines with accuracy and attention to detail
• Maintain audit-ready records and organized filing systems
• Communicate professionally with clients, contractors, and vendors
• Work independently with minimal supervision while remaining accountable
• Handle confidential financial and project information with discretion

Qualifications (Required)

• Minimum 2 years of hands-on experience in a construction office or similar project-based administrative role
• Direct experience supporting bids, scheduling, or construction administration
• Strong multitasking, time-management, and communication skills
• Ability to take ownership of tasks and follow them through to completion
• Comfortable working in a flexible, evolving work environment
• Demonstrated proficiency in Microsoft Word, Excel (tracking sheets, basic formulas), and Outlook
• Experience with bids, contracts, or construction workflows is strongly preferred

General office experience without construction or project-based exposure will not meet this requirement.

Application & Screening Process

To ensure the right fit for this role:

• Applicants must submit a resume clearly outlining relevant construction or administrative experience
• Selected candidates will be asked to discuss specific tasks they personally handled in prior roles
• References may will be contacted
• Candidates may be asked to complete a short skills-based task (e.g., scheduling, document organization, or basic Excel tracking)

Applications that do not meet the stated requirements will not be considered.

Job Type: Part-time

People with a criminal record are encouraged to apply

Application Question(s):

• Describe a bid you helped with. What was your role, and what steps did you personally complete?
• If you have experience with invoices, lien releases, submittals, or project files, briefly describe the steps you personally took to complete the task from start to finish.

Experience:

• Construction Office: 2 years (Preferred)

Work Location: In person