Sales Coordinator

Sales Coordinator Position

Job Summary:

We are seeking a detail-oriented and proactive Sales Support Coordinator to assist our Sales Representatives in preparing accurate and timely proposals, bids, and order processing. This role serves as a key liaison between Sales, Purchasing, and Production teams, ensuring smooth communication and project execution. The ideal candidate will be comfortable working in DTools and NetSuite, participating in client and internal meetings, and supporting management with special projects.

Key Responsibilities:

• Assist Sales Representatives in creating sales proposals using DTools and NetSuite.
• Support bid and proposal preparation to ensure pricing and deliverables are consistent and accurate.
• Process orders and coordinate with internal teams to ensure timely execution.
• Interface with manufacturing partners to review master quotes and confirm project registration discounts.
• Participate in project meetings and discussions to support proposal development.
• Create and coordinate external change orders with the operations team.
• Attend internal and external meetings as needed, including client-facing interactions.
• Facilitate communication between Sales, Purchasing, and Production departments.
• Answer incoming calls and provide general support as needed.
• Assist management staff with special projects and administrative tasks.

Qualifications:

• Excellent verbal and written communication skills.
• The ability to work within a team environment is essential.
• Strong Computer Skills with proficiency in MS Office, specifically Excel
• Experience of NetSuite (or other CRM/ERP) software.
• Experience with Microsoft teams
• Knowledge of AV products and services preferred but not necessary.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Comfortable working in a fast-paced, team-oriented environment.
• Prior experience in sales support, project coordination, or administrative roles is a plus.