Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team This energetic role is vital in ensuring smooth office operations, providing exceptional customer support, and maintaining efficient administrative workflows. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a keen eye for detail. If you're passionate about office management, enjoy multitasking, and excel at creating a welcoming atmosphere, this opportunity is perfect for you

Duties

• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Perform data entry and maintain organized filing systems both digitally and physically
• Use Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare documents, spreadsheets, and correspondence
• Schedule appointments, manage calendars, and coordinate meetings efficiently
• Assist with PAYCHEX FLEX
• Support office management activities such as inventory tracking, and maintaining office equipment
• Proofread documents for accuracy and clarity before distribution
• Provide excellent customer service by addressing inquiries via phone or email with professionalism and patience
• Handle clerical tasks including photocopying, faxing, scanning, and mailing

Experience

• Previous office experience or administrative support roles preferred; experience as a receptionist or personal assistant is highly valued
• MUST HAVE EXPERIENCE WITH PAYCHEX FLEX (Required)
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel) and Google Workspace tools
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are desirable to assist diverse clientele and team members
• Demonstrated phone etiquette skills and experience managing multi-line phone systems
• Proven ability to handle confidential information discreetly and professionally
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Knowledge of office management procedures combined with excellent time management skills

Join us to be part of a dedicated team that values proactive problem-solving, clear communication, and exceptional service.

Job Type: Full-time

Pay: From $21.00 per hour

Work Location: In person