Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle a variety of clerical and customer service tasks with enthusiasm. Your proactive approach will help foster an efficient, welcoming environment where team members can thrive and focus on their core responsibilities.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry, filing, and document proofreading to maintain accurate records and support office organization.
• Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks to prepare reports, spreadsheets, and financial documents.
• Support calendar management and scheduling for executives or team members, coordinating meetings and appointments efficiently.
• Handle customer support inquiries via phone or email, providing friendly assistance and resolving issues promptly.
• Assist with bookkeeping tasks such as invoicing, expense tracking, and basic bookkeeping using QuickBooks or similar tools.
• Maintain a clean and organized office environment while managing clerical tasks like photocopying, faxing, and inventory management.

Qualifications

• Proven experience in an administrative or office support role with strong clerical skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and basic computer literacy.
• Experience with multi-line phone systems and excellent phone etiquette.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.
• Familiarity with QuickBooks for bookkeeping and data entry is preferred.
• Previous experience as a dental or medical receptionist or personal assistant is a plus but not required.
• Excellent proofreading skills and attention to detail to ensure accuracy in all communications. Join us to be part of a vibrant team where your organizational talents will make a real difference We value energetic individuals who are eager to contribute their skills in office management, customer service, and administrative support to help our organization run seamlessly every day.

Job Type: Full-time

Pay: $ $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person