Administrative Program Specialist A

Salary

$3, $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

DCE-2025-OPC MFR

Department

DCE-Department of Conservation and Energy

Division

Office of Administration

Opening Date

12/04/2025

Closing Date

12/14/ :59 PM Central

Office of Administration – Fiscal & Budget

The Office of Administration (OAD) supports the effective operation of the Department by managing accounting, budget control, procurement, contract management, strategic planning and personnel management. The Office ensures fiscal responsibility, workforce development, regulatory compliance and modernization of administrative systems to enhance operational efficiency and transparency.

OAD delivers financial management, HR, IT, procurement, and strategic planning across the department, ensuring that technical offices can focus on their regulatory work. It manages the Natural Resources Trust Authority (NRTA), which oversees financial assurance and bonding programs for site restoration, orphan wells, and environmental liabilities.

This Administrative Program Specialist A position is responsible for performing professional level administrative duties for the Department of Conservation & Energy (C&E) - Fiscal & Budget Division, focusing on answering, screening, and dispatching all Department phone calls, mail operations, and assisting the Administrative Program Director 2 when needed.

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Duties include, but are not limited to the following:

• Develops and enforces standard operating procedures to streamline office workflows and ensure consistent administrative support.
• Manages front-office operations, including multi-line phone systems, call screening and dispatching, greeting visitors, and coordinating daily communications.
• Maintains compliance with state and federal regulations by organizing, auditing, and overseeing record-keeping and document storage systems for the Fiscal & Budget Division.
• Supports department-wide procurement by processing transactions in accordance with state laws, assisting with purchasing needs, and resolving routine and non-routine procurement issues.
• Trains and assists agency personnel on proper procurement methods and related responsibilities.
• Handles daily operational tasks such as managing all incoming and outgoing mail services and contributing to special projects, research, reports, and other assigned duties.

Position-Specific Details:

Appointment Type: Probational

Work Schedule: Work hours are flexible.

Compensation: The salary offered will be determined based on qualifications and experience.

Location: This position is located within the Fiscal & Budget Division of the Office of Administration and is domiciled in Baton Rouge, LA.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Human Resources

Department of Conservation & Energy

PO Box 94396

Baton Rouge, LA

Email: DCE-

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave – Up to six weeks paid parental leave
More information can be found at

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement– State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana ),
• Louisiana School Employees Retirement System ), among others