Committee Assistant

The House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual growth. If you dream of joining an organization that is small enough for you to be noticed, but big enough to provide you with a meaningful career, then we want to hear from you

The House of Commons' Procedural Services is currently looking to staff the Committee Assistant position on a temporary basis for a period of approximately 6-month, with the possibility of extension.

This recruitment and selection process is restricted to House of Commons Administration employees.

In this role, you will support parliamentary committees and subcommittees by coordinating specialized administrative tasks using PRISM, CMM, and SharePoint to meet operational needs for committee meetings. You will prepare, proofread, format, edit, and coordinate the translation and printing of all documentation required for these meetings.

You will also liaise with Members' offices and witnesses, in collaboration with the Committee Clerk, to obtain and compile the information—such as organizations and affiliations—needed to produce accurate official notices of meeting.

The Committee Assistant reports to a Supervisor, Administrative Services. The position requires onsite presence at least one day per week, with additional days as required based on operational needs.

Top Reasons to Join the Committees and Legislative Services team:

You will join a dynamic, fast-paced, customer service-oriented team. You will learn something new every day as you work with a team of dedicated professionals to meet exciting challenges. If you have good communication skills (written and verbal), strong organizational, coordination and time management skills to plan concurrent activities, while demonstrating cooperation and teamwork, this position is for you

• Training and development opportunities.
• Work-life balance /35-hour workweek.

Education

• High-school diploma.

Experience

• Experience in providing administrative support services and maintaining a filing system.
• Experience in drafting and proofreading various documents such as meeting minutes.
• Experience in inputting and maintaining accurate data in a computer system.
• Experience in preparing and coordinating correspondence.

Assets

• Experience in providing logistical support for internal or external meetings.

We are committed to creating an inclusive workplace by providing a barrier-free recruitment and selection process. If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at (email protected).

Each bilingual position is assigned a linguistic profile that identifies the level of second language proficiency for reading comprehension, written expression and oral interaction required. The profile for this position is (BBB). Consideration may be given to candidates with other linguistic profiles.

We invite you to save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Qualified candidates may be considered for future vacancies for this role or for other similar and/or related roles on an indeterminate and/or fixed term basis.

Learn more about us Visit

To learn about our hiring process, visit Eligibility and Selection.