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(Closed)Agile Occupational Medicine

Senior Payroll/HRIS Administrator

  • +1
  • US
    Costa Mesa, California
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  • +1
  • US
    Costa Mesa, California

About

Position Summary:
The Senior Payroll/HRIS Administrator will oversee payroll operations and HRIS system management for the organization primarily based in California. This role combines payroll management with HRIS system optimization to ensure efficient, accurate operations and excellent employee experience. The Senior Payroll/HRIS Administrator ensures accurate and timely payroll processing while maintaining compliance with state and federal regulations.
Key Areas of Impact:
  • Lead end-to-end multi-state payroll processing with primary focus on California
  • Manage and optimize Payroll and HRIS platform functionality and integration
  • Ensure 100% compliance with state and federal regulations
  • Drive process improvement initiatives to enhance payroll & HRIS efficiency
  • Partner with Finance, HR, and IT departments on system integrations and reporting

Responsibilities:
Payroll Administration
  • Oversee bi-weekly payroll processing for 600+ employees
  • Manage all payroll tax filings, garnishments, special payments and payroll record keeping requirements
  • Ensure accurate payroll processing of California-specific requirements including:
    • Meal and rest break premiums
    • Overtime calculations
    • Paid Time Off leave accruals
    • Final pay requirements
  • Lead year-end processes including W-2 preparation, distribution and auditing.
  • Develop and document payroll procedures and provide guidance on complex payroll issues
  • Monitor and analyze payroll metrics and conduct regular audits to ensure accuracy and compliance
  • Responsible for compliance reporting and yearly audits

HRIS Administration
  • Serve as primary system administrator for HRIS platform
  • Manage user access, security, and system configurations
  • Design and implement workflow automations
  • Create and maintain custom reports and dashboards
  • Lead system upgrades and enhancement projects
  • Provide training and support for HRIS users

Performs other job-related duties as assigned.
Success in this Role: The ideal candidate will demonstrate success through:
  • Operational Excellence
    • Maintains 99.9% payroll accuracy rate
    • Reduces processing time while maintaining quality
    • Implement effective controls and audit procedures
    • Timely completion of tax filings, compliance reporting and comprehensive record keeping
    • Comprehensive documentation of all processes
  • Process Innovation
    • Identifies and implements automation opportunities
    • Streamlines workflows and reduces manual processes
    • Develop scalable solutions for company growth

Requirements:
  • Technical Excellence & Knowledge
    • 5+ years of payroll management experience
    • Experience with major HRIS/Payroll systems, preferably with ADP
    • Deep understanding of California wage and hour laws and multi-state payroll regulations, demonstrated through practical application
    • History of implementing process improvements and automation solutions
    • Strong audit trail management and compliance documentation practices
    • Exceptional attention to detail
    • Strong analytical and problem-solving abilities
    • Ability to manage multiple priorities
  • Communication
    • Clear communication style that translates complex payroll concepts to all levels of the organization
    • Proven ability to build and maintain strong partnerships across departments
    • Track record of successful change management initiatives
  • Strategic Thinking
  • Data-driven approach to problem-solving and decision-making
  • Ability to anticipate and proactively address potential payroll issues
  • Experience developing and executing long-term process improvement plans
  • Strategic mindset in resource allocation and team development

Benefits:
  • Comprehensive benefits package
  • Optimal work life balance with no nights, no weekends, and no holidays requirement to work
  • Opportunity to work in a fast-paced and dynamic environment
  • Be part of a team that is passionate about making a difference
  • Agile offers an annual CME Stipend ($1,000-$1,500) as well as Medbridge subscription

Salary:
Starting compensation range $85,000.00 - $95,000.00 annually. Exact compensation may vary based on skills, experience, and location.
Why You Should Join Our Team
Agile Occupational Medicine is a leading occupational medicine group with a network of 24 clinics and one surgery center dedicated to providing comprehensive healthcare services to businesses and their employees across California and Yuma, Arizona. We specialize in ensuring the health and well-being of workers through a range of medical services, including injury care (workers' compensation), physical examinations (employer services), and commercial (urgent care)
We are a rapidly growing company with a fun and collaborative work environment. We are passionate about disrupting the world of occupational medicine, and we are committed to providing our customers and patients with the best possible experience. We offer our employees competitive salaries, commission, and benefits, and we give them the opportunity to make a real impact on the business.
Agile Occupational Medicine is an Equal Opportunity Employer. Agile does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided upon qualifications, merit, and business need.
  • Costa Mesa, California

Work experience

  • HR

Languages

  • English
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