Personal Assistant

Job Summary
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to executives and management teams. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and discretion. This role requires strong communication skills, technical proficiency, and the ability to multitask efficiently in a fast-paced office environment.

Duties

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events.
• Coordinate complex travel arrangements and event planning logistics to ensure seamless execution.
• Prepare, proofread, and transcribe documents, reports, and correspondence with attention to detail.
• Handle phone calls with professional phone etiquette, screen inquiries, and direct calls appropriately using multi-line phone systems.
• Perform data entry and bookkeeping tasks utilizing QuickBooks and other office management software.
• Assist with project coordination by tracking deadlines, preparing presentations, and supporting various administrative projects.
• Manage office supplies inventory, filing systems, and front desk operations to ensure efficient office functioning.
• Provide executive administrative support including email management, document signing via DocuSign, and organizing files for easy access.
• Support personal errands or tasks as needed to facilitate the smooth operation of daily activities.

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role with strong office management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and data entry tools.
• Experience with QuickBooks, bookkeeping, transcription, proofreading, and project coordination is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively in a dynamic environment.
• Strong communication skills including phone etiquette and customer service experience.
• Demonstrated ability to handle confidential information discreetly.
• Familiarity with multi-line phone systems, office filing systems, and front desk procedures.
• High school diploma or equivalent required; additional administrative certifications are a plus. This position offers an engaging work environment where your organizational talents will be valued and utilized daily. We seek a dedicated professional eager to support leadership through efficient office management and exceptional administrative assistance.

Pay: $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: Remote