General Office Assistant

Overview
We require a general office assistant. We are looking for a person with some experience working in a law or other professional office, good organizational skills, and an ability to work with others. Candidates should have exceptional phone skills, be professional, polite and attentive while also being accurate.

Duties

• open reception
• open and close staff kitchen (empty dishwasher, make coffee, etc.)
• answering the telephone and directing calls
• processing incoming and outgoing mail
• processing incoming and outgoing courier
• greeting clients
• boardroom bookings
• petty cash and courier reconciliation
• processing payments through POS system
• courthouse, offsite, bank and general office runs
• general filing for litigation and corporate departments
• draft documents and letters using proper templates
• assist with accounting and billing (if needed)
• perform all other duties as assigned by lawyer or office administrator

Please note the above list of duties is intended to provide a general overview of the position. It is not intended to be an exhaustive list of all responsibilities, duties and skills required for the job role.

Skills

• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat and/or Kofax Power PDF Advanced
• Excellent organizational skills with the ability to multitask efficiently in a busy environment
• Experience with data entry, filing, and document management systems
• Knowledge of office management procedures and administrative best practices
• Demonstrated customer service skills with a friendly demeanor and professional communication style
• Familiarity with phone systems, including multi-line setups and proper phone etiquette
• Attention to detail in proofreading documents

Job Types: Full-time, Permanent

Pay: $21.00-$25.00 per hour

Expected hours: 36.25 per week

Benefits:

• Dental care
• Extended health care

Work Location: In person