Administrative Assistant

Job Title: Administrative Assistant (2+ Years Experience Required)

Location: Jacksonville, FL 32246 – On-site

About the Role:
We are seeking a highly organized and proactive Administrative Assistant with at least 2 years of experience to support an Executive Leader and help drive operational efficiency. This role is ideal for a professional who thrives in a fast-paced environment, manages multiple priorities with ease, and handles confidential information with discretion.

Position Summary:
The Administrative Assistant will provide high-level administrative support to the Executive Leader, acting as a key point of contact for internal teams and external stakeholders.

Key Responsibilities:

• Manage the Executive Leader's calendar, appointments, and meetings, ensuring optimal scheduling and prioritization.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle confidential information with discretion and maintain sensitive records.
• Serve as a liaison between the Executive Leader and internal/external stakeholders.
• Draft, proofread, and edit correspondence, emails, and documents.
• Organize travel arrangements, including itineraries, accommodations, and logistics.
• Assist with project management, tracking deadlines, and follow-ups as needed.
• Support special initiatives and ad hoc tasks as assigned.

Qualifications:

• Minimum of 2 years of experience as an administrative assistant, or executive assistant
• Strong organizational and time-management skills; ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, *Excel, PowerPoint, Outlook), SAP, and/or other office software.
• High degree of professionalism, discretion, and confidentiality.
• Ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving abilities.

Preferred Qualifications:

• Experience supporting C-level executives or senior leadership.
• Familiarity with project management tools and CRM systems.
• Adaptable and able to thrive in a fast-paced, evolving environment.

Why This Role:

• Opportunity to work closely with executive leadership and gain insight into strategic decision-making.
• Collaborative and supportive work environment.

How to Apply:
Interested candidates should submit a resume and cover letter detailing their relevant experience .

*This role is in office- applicants must be located within 50 miles of KLS Martin's Jacksonville location ( relocation is not provided) . In addition, applicants must be authorized to work in the U.S. without the need for current or future visa sponsorship*

Pay: $55, $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person