Catering Coordinator

Bon Appetit

Salary:
$39,520 - $49,920 / year

Other Forms of Compensation:
Our Passion is Food

At Bon Appetit Management Company we are committed to two things, great food and outstanding service At Bon Appetit you won't find our managers referring to a corporate recipe book or our chefs microwaving the lunch special. We do not have standardized recipes or central commissaries, instead, our chefs and managers are expected to stay abreast of current culinary trends and bring cutting edge food into their cafes. We are a restaurant company that operates in contract food service. That means you will have the freedom to be creative, take risks, and truly shine. We are committed to our staff growing, trying new things, and learning all that they can. Our rapid growth and breadth of accounts translates into exciting opportunities for our people

Job Summary
The Catering Coordinator is a dual-role position responsible for the administrative and operational management of on- and off-premise catering events. The time is split evenly between the office and event venues. This role requires exceptional attention to detail, clear communication, and strong prioritization skills to ensure the smooth operation of all catering orders, from booking to fulfillment, including providing on-the-ground support during events.

Essential Duties And Responsibilities

• Booking & Data Management: Enter and maintain all event reservation data (inquiries, tentative, and definite bookings). Capture essential event details (client contact, date, time, location, etc.) and detail function sheets with equipment/rental orders.
• Event Documentation & Execution: Create comprehensive Captain's Packets (including staff assignments, pull sheets, and expo sheets) and ensure timely distribution. Design and produce necessary buffet signage and printed menus.
• File & Financial Administration: Assemble and maintain organized event files (including correspondence, orders, proposals, and invoices). Receive and accurately process client deposits.
• Inquiry & Proposal Management: Receive and log new inquiries. Prepare detailed event proposals and submit necessary staff requisitions.
• Sales & Marketing Support: Support sales goals through research, client communications, sourcing activities, and collaboration with the Marketing Department on materials and promotions.
• Client Relations & Site Support: Conduct client venue walkthroughs and provide scheduled on-site sales representation and operational support during events.
• Financial Reporting & Compliance: Process requests for Certificates of Insurance (COI). Review reservation entries for accurate forecasting. Prepare final event invoicing and required monthly expense reports, liaising with the accounting department as needed.
• General Administrative Support: Assist with scheduling meetings, appointments, and travel arrangements; perform other related duties as assigned.

Qualifications

• Experience: Minimum of 1–2 years in a catering, hospitality, or event coordination role. Prior experience covering both administrative (order entry, client communication) and operational (set-up, service) duties is preferred.
• Industry Context: Experience within high-volume food service operations (e.g., corporate dining, hotels, education, or restaurants).
• Availability: Open availability (including nights and weekends) is required due to the sporadic nature of catering events, which often occur outside regular business hours. Associates receive two days off each week.
• Physical Requirements: Ability to lift and carry supplies, set up events, stand for extended periods, and work effectively in both indoor and outdoor settings.
• Communication & Service: Excellent verbal and written communication skills for effective client/vendor interaction. Must possess exceptional customer service skills to handle inquiries, resolve issues promptly, and maintain a professional, positive demeanor in high-pressure situations.

Apply to Bon Appetit today
Bon Appetit is a member of Compass Group USA.
Click here to Learn More about the Compass Story
Associates at
Bon Appetit
are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Applications are accepted on an ongoing basis.

Bon Appetit maintains a drug-free workplace.
Req ID:

Bon Appetit

Tyler Justus