Administrative Assistant

Job Summary:
We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and assist the accounting team. This role is essential to keeping the office organized, responsive, and running efficiently. The ideal candidate is professional, organized, and comfortable handling multiple tasks in a fast-paced office environment.

Key Responsibilities:

• Answer and route incoming phone calls in a professional manner
• Receive, sort, and distribute incoming mail and deliveries
• Monitor office supplies and assist accounting with preparing monthly supply orders
• Perform electronic filing from accounting emails, including certified payroll documents and pay applications
• Maintain paper filing systems for check stubs, invoices, and other financial records
• Print invoices, pay applications, and credit card receipts as needed
• Stuff envelopes and mail checks and other correspondence
• Assist with general data entry and document management
• Maintain organized filing systems, both electronic and physical
• Support accounting and management with administrative tasks as assigned
• Maintain a clean, organized office environment

Qualifications:

• High school diploma or equivalent required
• Prior experience in an administrative or office support role preferred
• Strong organizational and time-management skills
• Attention to detail and accuracy in document handling
• Proficiency in Microsoft Office or similar office software
• Ability to handle sensitive and confidential information
• Strong communication and customer service skills

Preferred Skills:

• Experience supporting accounting or finance teams
• Familiarity with filing systems and basic office procedures
• Ability to multitask and prioritize responsibilities

Pay: $ $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person