Executive Assistant

Company Description

UNI Developments is a real estate development firm specializing in land acquisition, entitlements, and project execution. The company focuses on transforming raw and infill sites through disciplined due diligence, strategic planning, and coordinated project delivery. UNI Developments is committed to creating long-term value through efficient, execution-focused land development.

Role Description

This is a full-time, in-person Executive Assistant role supporting CEO across administrative, operational, and project-related functions. Responsibilities include managing calendars, scheduling meetings, handling correspondence, and accounting. The role also supports project and operational management, including task tracking, deadline coordination, and documentation across active developments. Property management support includes coordinating vendors, tracking maintenance items, and organizing property- and lease-related records. Additional responsibilities include social media and communications support, such as scheduling posts and coordinating basic content, as well as billing and accounting, including organizing invoices, tracking expenses, and preparing records. This role requires the ability to learn independently, create and improve operational systems, and manage multiple priorities with minimal supervision. Strong organization, attention to detail, and proactive problem-solving are essential to ensure smooth daily operations and allow executives to focus on strategic priorities.

Required Qualifications

• Ability to learn independently
• Demonstrated ability to create, document, and improve operational systems and workflows
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Experience providing administrative and executive support (calendar management, scheduling, correspondence)
• Strong written and verbal communication skills
• High attention to detail, discretion, and professionalism
• Proficiency with Google Workspace, spreadsheets, calendars, and task management tools
• Ability to work full-time and in person in a fast-paced environment
• Proactive, solution-oriented mindset with strong follow-through

Preferred Qualifications

• Experience billing, invoicing, expense tracking, and accounting
• Experience in real estate development, construction, property management, or investment firms
• Exposure to project management workflows (task tracking, timelines, coordination)
• Experience coordinating vendors, consultants, or property-related activities
• Experience supporting operational management or internal process improvement
• Basic experience with social media scheduling or business communications