Executive Assistant

About Mark-L Construction

For over 44 years, Mark-L Construction has been a leading general contractor in central Ohio and surrounding states, recognized for excellence, integrity, and consistently delivering projects on time and within budget. We specialize in commercial construction and fast-track project delivery, completing thousands of high-quality builds including restaurants, banks, retail/service centers, and automotive dealerships. We take pride in offering our team a stable environment and long-term career opportunities.

Position Overview

We are seeking a highly capable and detail-oriented Executive Assistant to provide direct administrative and organizational support to company leadership. This role is critical to ensuring smooth operations across both corporate and project-related functions. The ideal candidate will be proactive, discreet, and able to manage a wide range of responsibilities in a dynamic fast paced environment.

This is a full-time, hybrid in-office position, with flexibility to work remotely 1 day per week. Monday through Friday, 8:00 a.m.–5:00 p.m.

Key Responsibilities

Executive Support

• Serve as the primary administrative support for Vice President, managing calendars, scheduling meetings, booking travel and coordinating communications.
• Prepare correspondence, reports, presentations, and documentation on behalf of executive.
• Maintain confidentiality with sensitive company, personnel, and project information.
• Coordinate internal meetings, take minutes, distribute follow-up items, and assist in managing email communications.

Operational & Project Administration

• Organize and streamline day-to-day workflow to ensure efficiency and alignment with executive needs.
• Create, maintain, and update job files, project documentation, and company records.
• Support executives and project teams with bid organization, contracts, proposals, and client or subcontractor contacts.

Compliance & Documentation Management

• Scan, file, and manage executive documents and ensure summaries are accurate and up to date.
• Support the preparation and processing of invoices, lien waivers, and other compliance or financial documents with Office Manager.

Communication & Coordination

• Act as a liaison between executives, staff, subcontractors, clients, and external partners.
• Sort, distribute, and manage incoming/outgoing mail and executive correspondence.

Qualifications

• Proven experience as an Executive Assistant, Administrative Manager, or similar high-level support role.
• Exceptional organizational, communication, and time-management skills.
• Strong computer proficiency (Microsoft Word, Excel, Outlook).
• High level of professionalism, discretion, and problem-solving ability.
• Detail-oriented, adaptable, and capable of managing multiple priorities.

Compensation & Benefits

• Salary: $45,000+ annually
• Health, dental, vision, and life insurance
• SEP IRA
• Paid time off
• Full-time, year-round employment

Why Join Mark-L Construction?

As an Executive Assistant at Mark-L, you will support the leadership of a respected, long-standing construction firm with more than four decades of success. You'll play a vital role in helping our executive team operate at the highest level while contributing to exciting projects across Ohio and beyond. We value professionalism, teamwork, and long-term career development.

Job Type: Full-time

Pay: $45, $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person