Administrative Assistant III

Full Salary Ranges: $ $30.82

Anticipated Hiring Ranges: $ $27.26

Why Do I See Two Salary Ranges?
The City of Greeley, in compliance with Colorado state law, includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range, where we expect to make an offer. Offers are based on experience, education, certifications, and other factors.

City of Greeley's Total Rewards
The City offers a robust benefits package, including health and wellness, retirement savings, and discounted Greeley facilities access.

Benefits:
This position is benefits eligible. Please view our benefits guide here.

Job Summary:
The Administrative Assistant III position will provide a high level of administrative support for the designated department. This role supports the functional area in preparing and distributing agendas for various boards and commissions, taking and preparing detailed meeting minutes, posting and tracking legal notices, typing and compiling reports and correspondence, maintaining consistency in processes, and billing for services. This role supports and completes research and/or special projects, maintains data in organizational systems, files documents, answers telephones, and responds to internal and external customers.

Experience, Education, and Skills:

Minimum Requirements:

• High school diploma.
• Three (3) to five (5) years of administrative support experience with increased responsibility.
• Possession of a valid driver's license.
• OR Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

Preferred:

• Bilingual in English and Spanish.

Knowledge, Skills, and Abilities:

• Intermediate knowledge of Microsoft Office Suite and computer skills including word processing and spreadsheet programs.
• Advanced proofreading skills and detail-oriented focus.
• Knowledge of business office functions.
• Advanced customer service and interpersonal skills both in person and on the telephone.
• Advanced use and understanding of proper grammar, spelling, and punctuation.
• Ability to apply general knowledge of procedures, practices, or operations.
• Ability to communicate effectively, both verbally and in writing.
• Ability to enter and manipulate data using a personal computer.
• Ability to operate standard office equipment.
• Ability to work independently and in groups.
• Ability to perform multiple tasks and meet deadlines under pressure.

Essential Functions:

• Work with vendors.
• Provide customer and staff support.
• Order departmental supplies.
• Track, monitor, and pay departmental invoices.
• Coordinate deliveries and orders with vendors.
• Coordinate all aspects of special events and remain on budget.
• Prepare packets, forms, and other documentation for distribution.
• Coordinate calendars and schedule meetings.
• Perform other duties as assigned.

Supervisory Responsibilities:
N/A

Work Environment and Physical Requirements:

• Safe to minimal hazards typically found in a general office environment.
• Work is performed in an open office environment with varying noise levels.
• Frequent public contact in person, via email and telephone.
• Occasional outdoor events, tours, etc.
• Minimal physical effort typical in clerical work. Sedentary work with occasional lifting of light objects.

EOE Statement:
The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall,