Events Assistant

Job Overview
We are seeking a proactive and detail-oriented Events Assistant to support the planning, coordination, and execution of various events. This role offers an exciting opportunity to work in a dynamic environment, engaging with clients and vendors to ensure successful events. The ideal candidate will possess strong organizational, communication, and customer service skills, with a passion for hospitality and event management. This paid position is perfect for individuals interested in developing their expertise in event planning, marketing, and guest services.

Responsibilities

• Assist in the development and execution of event marketing strategies to attract attendees and promote event visibility.
• Support the planning and coordination of events, including venue setup, catering arrangements, and guest management.
• Manage vendor relationships, negotiate contracts, and oversee service agreements to ensure quality standards are met.
• Handle guest inquiries with professionalism, providing exceptional customer service before, during, and after events.
• Assist with budgeting and expense tracking to ensure events stay within financial parameters.
• Coordinate logistics such as transportation, accommodations, and equipment rentals as needed.
• Support upselling opportunities by promoting additional services or packages to clients during the event planning process.
• Contribute to event promotion through social media marketing, email campaigns, and other outreach efforts.
• Oversee on-site event operations to ensure smooth execution and troubleshoot any issues that arise during events.
• Maintain organized records of contracts, vendor contacts, schedules, and other relevant documentation.

Requirements

• Proven experience or background in event marketing, event planning, hospitality, or related fields such as restaurant or hotel experience.
• Strong negotiation skills with vendors and clients to secure favorable terms.
• Excellent communication skills—both verbal and written—to liaise effectively with clients, vendors, and team members.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously under tight deadlines.
• Experience in banquet management, catering coordination, or fundraising is a plus.
• Knowledge of contracts, budgeting processes, and guest services best practices.
• Ability to work independently as well as part of a team in fast-paced environments.
• Time management skills that enable efficient prioritization of responsibilities during busy periods.
• A passion for hospitality and delivering memorable guest experiences is essential. This position offers a rewarding opportunity for motivated individuals eager to grow their career in event management while contributing to memorable occasions for clients and guests alike.

Job Types: Full-time, Part-time

Pay: $ $27.51 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person