Coordinator, Budget and Administration

Title: Coordinator, Budget and Administration

Classification: Full-time; Non-Exempt; Represented by Protec17

Location: Seattle, WA; Hybrid

Organizational Overview

The King County Regional Homelessness Authority (KCRHA) is a public administrative agency created by an interlocal agreement between the City of Seattle and King County. KCRHA is responsible for unifying, coordinating, and administering the funding of emergency services for people experiencing homelessness — to provide oversight and accountability. Our mission is to administer effective, performance-based homeless services to support a high-functioning homelessness crisis response system to significantly decrease the incidence of unsheltered homelessness across King County using equity and social justice principles. Crisis response includes services that support those who are not yet in permanent housing such as: Emergency shelter, Transitional Housing, Tiny Home Villages, Rapid Re-Housing, Day Centers, and Severe Weather shelter.   

Team Overview

The Finance Division is responsible for developing strategies related to homelessness that are funded by grants. This includes overseeing organizational and grants compliance for KCRHA, which involves managing budgets, accounting, contracts, compliance, and risk management. The Finance Division works closely with all divisions within KCRHA, including the Office of the CEO, to ensure alignment with the organization's overall strategy and goals. This division plays a crucial role in supporting KCRHA's mission to deliver high-quality, customer-centered services to members of the Seattle/King County community.  

Role Description

As part of the Finance Team, the Coordinator will perform a wide variety of professional-level budget and financial analysis tasks, will participate in the financial planning, funding allocation, and spending monitoring, and will assist in the daily operations of the finance team. Areas of responsibility include grants management, project funding analysis and spending monitoring, entity level budget, other financial analysis, and other reporting assistance. This position is responsible for financial analysis, accounting, reporting, cost controls, and must understand federal and state funding regulations. This position will help manage KCRHA's budget, prepare recommendations for budget proposals, presentations, amendments, and prepare responses to funder requests for financial analysis and reporting. 

Accountabilities 

Financial Planning and Analysis

• Compile administrative, programmatic, direct, and indirect funding data as requested in response to requests from management team, funders, and external providers.
• Analyze and interpret financial data and recommend changes to improve systems and financial performance.
• Assist in establishing, implementing and maintaining internal controls and policies and procedures around budget and financial planning and management.
• Participate in implementing and enhancing automated fund accounting and grants management systems in accordance with Generally Accepted Accounting Principles and applicable Federal, State, County and City regulations.
• Work with the internal team to report timely, accurate, and transparent provider spending analysis.
• Prepare and distribute regular financial reports, including monthly, quarterly, and annual summaries.
• Support the work of the Contracts, Compliance and Finance Managers to ensure expenditures comply with funding requirements.
• Utilize financial modeling to support Executive Management decisions.
• Develop key performance indicators (KPIs) to measure financial performance.
• Coordinate various financial planning activities, including the development of spend-down projections by program, department, personnel, cost category and administrative cost category, among other variables.
• Research Federal, State, County and City laws and regulations for expenditure allowability and grant compliance.
• Assist with internal and external audits.
• Assume other responsibilities as designated by Finance division leadership team, such as cash flow projection.

Budgeting

• Work with the Finance and Operating leadership team to develop internal and external budget tools, procedures, and templates reflecting the business needs of KCRHA and its funders.
• Work with funder, departmental, and executive personnel to review accounting documents and determine if internal expenditures are in accordance with specific eligibility or allowability criteria associated with various funding sources.
• Work closely with team members within the organization to reconcile