Office Assistant/Receptionist

Job Summary
We are seeking a professional and organized Office Assistant/Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, manage administrative tasks efficiently, and support office operations. This role requires excellent communication skills, strong organizational abilities, and proficiency with office software to ensure smooth daily operations.

This role includes taking, tracking and training on short term rental applications.

Duties

• Manage phone systems, screen calls, and direct inquiries appropriately
• Handle data entry, filing, and document proofreading to maintain accurate records
• Assist with bookkeeping tasks using QuickBooks and perform basic office management duties
• Support customer service efforts by providing prompt and helpful assistance to clients and staff
• Maintain office supplies inventory and ensure the workspace is organized and efficient
• Perform clerical tasks such as typing correspondence, managing emails, and supporting administrative projects
• Provide personal assistant support including calendar management and task prioritization as needed
• Maintain Seasonal Rental schedule using various online aps such as Hostfully, VRBO, and others.
• MUST be detail oriented.

Requirements

• Proven experience in an office environment or administrative role with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks, data entry, filing systems, and basic bookkeeping preferred
• Excellent phone etiquette
• Strong organizational skills with attention to detail and accuracy in proofreading
• Ability to handle multiple tasks efficiently with excellent time management skills
• Previous experience in customer service or front desk roles is highly desirable
• Demonstrated computer literacy with the ability to adapt to various office management software

This position offers an opportunity to be an integral part of a dynamic team within a professional yet casual environment that values efficiency, communication, and excellent customer support.

Pay: $ $22.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

• Paid time off

Ability to Commute:

• Bernard, ME Required)

Work Location: In person