Logistics Working Group Coordinator

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The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

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WHY JOIN WFP?  

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Global Logistics Cluster (GLC) is part of the humanitarian architecture of the Inter Agency Standing Committee (IASC), together with 10 other global clusters. It is led by WFP and it is about enhancing cooperation and partnerships in the Logistics Sector. The GLC works directly with its partners and stakeholders to coordinate the Logistics response during a humanitarian crisis. Its partners and stakeholders include international NGOs, the Red Cross and Red Crescent Movement, other UN organizations, Governments, academia and Donors. The GLC was formally endorsed by the Inter Agency Standing Committee (IASC) on the 15 December 2010.

At country level, the Cluster leadership is held by the WFP Country Director who is accountable to the Humanitarian Coordinator for its management. At country level, the Logistics Cluster is activated whenever there is a need to strengthen the coordination of humanitarian partners who are challenged by logistics issues or constraints when responding to a humanitarian crisis.

The objective of a country-level Logistics Sector Coordination mechanism is to ensure implementation of full or part of the 6 core functions of the sectoral cluster approach (i) support service delivery (ii) inform HC/HCT's strategic decision-making (iii) plan and implement cluster strategies (iv) monitor and evaluate performance (v) build national capacity in preparedness and contingency planning (vi) to support robust advocacy. To date, the Global Logistics Cluster is supporting 28 Governments in the implementation of the cluster approach in the sector of logistics -including sudden-onset, protracted crisis and prone to disaster countries.

The escalation of hostilities in southern Lebanon began on 8 October 2023, marking a significant deterioration in the country's already fragile situation. The crisis exacerbated existing vulnerabilities stemming from Lebanon's ongoing economic collapse and institutional fragility, leading to widespread displacement, restricted access to basic services, and disruptions in humanitarian operations. An initial ceasefire attempts in late December 2023 provided a brief lull, followed by a more sustained de-escalation in mid-February 2024, which has since contributed to a gradual stabilization in several areas.

The Lebanon Logistics Working Group Coordinator oversees the transition from the activated Logistics Cluster to a national Working Group in coordination with partners operating in country. The incumbent is the main interlocutor for all stakeholders and partners involved, providing leadership, and ensuring that coordination systems, information platforms and operational services – where required - are established and maintained at all levels. The coordinator ensures relevant information is collected and shared, and that efficient and adequate operations are set up in support of the humanitarian partners. The function entails the direct supervision of any national staff associated with the Lebanon Logistics Working Group activities, the management of the operation resource mobilization, budget management and funds allocation, as well as the responsibility for monitoring, tracking, and reporting.

The position is based in Beirut and reports to WFP Lebanon HoSC, working closely with WFP Supply Chain department and other WFP Units.

ACCOUNTABILITIES/RESPONSIBILITIES:

Being a Logistics Working Group Coordinator requires a very specific set of skills, composed on one hand of advanced technical capacities in Project Management - including assessment, planning, implementation, monitoring and revision of projects - and on the other hand of specific partnership skills to ensure optimum engagement of required stakeholders and negotiation skills to facilitate consensus and achieve common objective. 

Expert advice

• Ensure logistics and supply managers have access to relevant technical advice and support on supply chain operations and planning (covering operations, risk assessment and mitigation/management, preparedness and capacity building).
• Provide logistics and supply managers with technical advice and operational solutions based on detailed cost/benefits analyses and recommended standard operating procedures for supply chain management.
• Facilitate discussion and agreement on the use of common standards and tools among logistics and supply managers; and promote awareness of and adherence to relevant policy guidelines, codes of conduct and examples of good practice.
• Support and advise humanitarian partners in Lebanon in developing response plans and accessing services and information.

Needs assessment, prioritization, project planning and implementation

• Working across agencies and organizations leads to a continuous identification and assessment of logistics capacities, gaps and bottlenecks in country.
• Join inter-agency needs assessment exercises as appropriate to ensure that identified needs, gaps and priorities are as evidence-based as possible in any given emergency context.
• Support the development of an overall engagement strategy, based on the common gaps and needs identified and update it regularly according to evolving needs.

Effective inter-agency coordination

• Provide leadership by organizing and chairing meetings to coordinate the continuous identification of logistics needs, as well as technical solutions adequate to overcome bottlenecks and ensure delivery of humanitarian aid/relief.
• Establish and ensure fluid and regular communication and coordination with all relevant stakeholders, including supply and logistics managers in national and international humanitarian organizations.

Information management, Monitoring and Evaluation

• Manage the collection, analysis and dissemination of relevant logistics information (including – but not limited to – capacity mapping, risk and gap analysis).
• Contribute to strengthening early warning capacity and provide inputs for any relevant operational planning and analyze trends of supply chain risk using tools.
• Ensure proper reporting, communication and coordination with the relevant WFP Units.

Preparedness and Capacity Building

• Support supply and logistics managers in humanitarian organizations and agencies to effectively engage with national disaster mitigation and management structures as appropriate.
• Actively contribute to regular training and workshops as required, in line with building capacities of all stakeholders.

Advocacy

• Together with supply and logistics managers, identify core advocacy concerns for operations and contribute key messages to any broader advocacy initiatives.
• Encourage all supply and logistics managers to include common issues, concerns and messages in their own communication activities.
• Bring core concerns and issues from Lebanon based partners to the attention of the Lebanon WFP HoSC and/or Lebanon CD.

DELIVERABLES AT THE END OF THE CONTRACT:

• Design a training package including of budget that WFP/LC can provide to the in-Country stakeholders with focus on the humanitarian coordination mechanism and toolkit, access negotiations and other relevant topics.
• Revise and formulate a complete LC Working Plan with logistics service package and budget e.g. convoys, storage facilities, coordination platform, etc.
• Completion of the set-up MSU operation in support to High Relief Committee/Government Local Authorities and review of additional logistical equipment that may be required by September 2025.
• Sectoral Logistics Assessment (local market, government and humanitarian actors' capacity) is conducted, analysis and report are produced including recommendations to define/revise the current sectoral coordination mechanism/architecture. Update of the current LCA and MSLA 2024 in coordination with WFP SC team.
• Work with BPU on the LC budget balance funds consumption and reports.
• Sectoral Logistics strategy is developed based on the Sectoral Logistics Assessment report recommendations.
• Resource requirements for the Sectoral Logistics strategy are developed, monitored (incl. effective follow-up on the relevant budget lines of the Lead Agency), and communicated as needed.
• Advocacy papers are produced when and where required.
• Technical guidance, guidelines and best practices are produced and shared with partners when and where required. 
• Produce reports on activities and provide guidance documents for corrective measures and the future of the project.
• Develop and provide briefings on logistics and access constraints, the Cluster Approach and implementation of the Sectoral Logistics strategy are delivered to government officials, donors and other stakeholders.
• Participate in the production of key information products and ensure IM products are shared with relevant stakeholders.
• Activity reports are produced with analysis of achievements and recommendations for improvement.
• A handover/debriefing report is prepared.
• Related tasks as may be requested by the supervisor are undertaken.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

A university degree in Supply Chain Management, International Business, International Relations, Humanitarian Project Management, Business Administration and related field or equivalent relevant experience.

Experience:

At least 8 years professional experience in humanitarian project/programme implementation (incl. assessment, management of operational budget and funds, monitoring and evaluation). Out of which

at least 4 years professional experience in project/programme coordination and management, including serving in a supervisory role at least 2 years professional experience in emergency response operations (natural disaster and/or complex emergency) and/or preparedness projects at least 2 years professional experience in supply chain and/or logistics operations (i.e. land transport, international shipping or air transport, warehouse management, freight forwarding, etcetera).

Knowledge & Skills:

Essential:

Understanding of the international humanitarian response architecture, including co-ordination mechanisms, Humanitarian Reform and humanitarian action, and international emergency response funding mechanisms.

Experience of high-level coordination, including serving as the chair of a multi-lateral working group (i.e. any output-oriented group of independent stakeholders); an ability to work within a diverse group, build/develop consensus and deliver on joint outputs.

Partnership and service mindset, integrity, result oriented, proactive engagement, gender and culturally sensitive.

Demonstrated ability to work productively in remote and high-pressure environments, to motivate a team, maintain morale and deliver on objectives in difficult circumstances.

Desirables:

Display strong leadership skills whilst ensuring full participation of partners at all times.

Create strategic vision and shared goals based on humanitarian principles.

Delegate responsibility when required and seek and internalize feedback.

Promote climate of teamwork, encourage learning of colleagues and facilitate team approach.

Ability to analyze and evaluate data and translate into useful information management products to facilitate decision making

Languages:

Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP's working language.

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REASONABLE ACCOMMODATION

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