Administrative Assistant

Calgary Custom Concepts

Calgary, AB | In-Person | ~3 Hours/Day (Flexible)

What You'll Get From This Role

Step into a stable, supportive environment where your work 
actually matters
 and is noticed. This role is designed for someone who wants meaningful responsibility, consistent hours, and the opportunity to grow alongside a business that values professionalism, teamwork, and continuous improvement.

You'll work closely with the owner and be trusted with real responsibility, not busywork. Your efforts will directly reduce stress across the team, improve client experience, and bring structure to daily operations. If you enjoy creating order, improving systems, and seeing the impact of your work, this role will be deeply satisfying.

This is a 
growth-oriented position
. As the company scales, there is clear potential for:

• Increased hours and responsibility
• Transition to full-time and/or hybrid work
• Ongoing support to develop your admin, accounting, and operations skills
• Becoming a long-term, core member of the team

You'll be part of a 
positive, respectful team environment
 where communication matters, people support one another, and improvement is encouraged. We care about doing good work and helping each other get better—not blame, chaos, or micromanagement.

About Calgary Custom Concepts

Calgary Custom Concepts is a growing finish carpentry and millwork company delivering high-quality residential projects across Calgary. Our work is detail-driven, client-facing, and reputation-based. Strong administration is essential to how we operate.

The Role

This position supports the financial, administrative, and people-operations side of the business. You will work closely with the owner and help bring consistency, follow-through, and organization to daily operations.

Core Responsibilities

Financial & Accounting Support

• Manage accounts receivable and payable (AR/AP)
• Prepare and send invoices; track payments and follow-ups
• Ensure receipts and payments are sent to bookkeeper in timely manner
• Assist with payroll administration
• Support WCB reporting and compliance

HR & Admin Support

• Assist with payroll coordination and employee records
• Support basic HR functions and documentation
• Maintain organized digital and physical filing systems

Communication & Coordination

• Manage incoming and outgoing emails
• Communicate professionally with clients and subcontractors
• Assist the owner with calendar management, scheduling, and events
• Support coordination between office, field team, and subcontractors

Team & Quality Improvement

• Collect customer feedback and post-project surveys
• Help prepare weekly team training materials and presentations
• Support internal meetings with notes, documents, and follow-ups

Role Details

• Part-time to start:
   ~3 hours per day
• Schedule:
   Flexible timing, weekdays
• Location:
   In-person (Calgary)
• Future growth:
   Potential to move into full-time and/or hybrid role as the company grows

Ideal Candidate Profile

You are a strong fit if you:

• Have experience in an administrative, accounting, or office role within a service business
• Are comfortable with AR/AP and basic accounting processes
• Have excellent written and verbal English communication skills
• Provide professional, friendly customer service
• Are organized, dependable, and detail-oriented
• Enjoy supporting a team and improving systems
• Are open to learning, growing, and taking on more responsibility over time

Experience in construction, trades, or another service-based business is a 
strong asset
, but not required.

Compensation

• Competitive hourly rate based on experience
• Consistent part-time hours
• Opportunity for increased responsibility, hours, and flexibility over time

Job Type: Part-time

Pay: $17.00-$21.00 per hour

Benefits:

• Flexible schedule
• On-site parking
• Paid time off
• Work from home

Application question(s):

• Rate your English language skills from 1-10
• Do you have accounting or bookkeeping experience?
• Do you have experience in a home services business?

Experience:

• Administrative: 1 year (required)

Location:

• Calgary, AB T2E 6T7 (required)

Work Location: In person