Fleet Manager

Adventure Medics

Event Medical, Wildland Fire, Ambulance Transport, Medical Classes and Emergency Services

Adventure Medics is seeking a proactive, detail-oriented Fleet Manager to oversee and optimize our vehicle fleet operations. In this role, you'll ensure our vehicles are safe, reliable, and cost-effective while supporting the teams who depend on them every day. You'll be a key partner to our operations team, balancing day-to-day fleet needs with continuous improvements, and helping foster a culture of accountability, teamwork and care for our equipment and each other.

If you thrive at the intersection of logistics, maintenance, and strategic planning - and enjoy improving systems that keep operations moving - we'd love to hear from you.

Adventure Medics is a dynamic company that supports events, hospitals, and wildland fire operations across the western U.S. We're building something different—and we want a Fleet Manager who's just as unique.

Role and responsibilities:

The following list contains the core roles and responsibilities of the Fleet Manager. This list is subject to change and additional duties may be assigned as necessary by supervisor.

• Manage all mechanical/fleet equipment including vehicles, trailers, UTV/ATV, motorcycles, bicycles, small engines, mechanical tools, and farm equipment
• Perform and/or schedule rolling maintenance on all mechanical equipment
• Assist all divisions with troubleshooting mechanical failures, repairs, and deployment of mechanical equipment
• Carry manager on-duty Fleet phone and be available for after-hour emergency calls and assistance.
• Maintain, pursue, and organize all fleet documentation, registrations, licenses, and insurance
• Manage Samsara and Fleetio applications
• Arrange transport of fleet vehicles to wildland fire incidents, events, and satellite stations
• Manage a team consisting of one full-time mechanic and one full-time assistant
• Instruct and lead training on mechanical/fleet equipment during orientation
• Write and distribute Standard Operating Guidelines in relation to fleet equipment
• Maintain and distribute fleet fuel cards
• Maintain or assist local station supervisor in maintaining fleet maintenance space at satellite stations
• Upload receipts and track invoices via Quickbooks
• Collaborate with all divisions for fleet, equipment, and project priority needs
• Perform shop and station duties such as light construction, trailer or vehicle improvement projects, mechanical maintenance of shop related equipment/fixtures, cleaning, driving, and other general maintenance
• Have a good understanding of Office 365, Adobe, and filing systems.
• Develop and maintain relationships with vendors
• Assist full-time mechanic with vehicle repairs, uplifting of vehicles, maintenance, and services of all company equipment
• Work in collaboration with assistant and mechanic for supply, part ordering, and general inventory maintenance.
• Monitor and respond to all Slacks, emails, and phone messages in a timely manner
• Coordinate and assist with all season equipment changes, i.e. washer fluid, fuel additive, tire changes, adding winter gear
• Manage rental fleet