Facility Project Coordinator

JLL empowers you to shape a brighter way .  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Technical Project Management Administrative Support - 60%

• Prepare project management reports and meeting minutes

• Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules

• Supports Facility Project Manager in improvement and building of standard facility project management procedures

Project Management 40-60%

• Support project management team on projects and assignments.

• Proactively manage project-related issues.

• Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.

• Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.

• Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.

• Provide administrative and record keeping support on behalf of assigned projects according to JLL's standards for document management.

• Maintains and supports project management tools, systems, and processes.

• Ensures best practices are being followed and the right resources are available to project managers.

• Coordinate Meetings

• Transcribe meeting minutes, punch lists and other project documentation

• Work with architects to deliver plans and drawings

• Assist in updating Schedules and Budgets

• Track Invoices

• Coordinate Vendors

• Produce quality Monthly Reports

• Assist in drafting RFPs

• Help ensure drawings meet client standards

• Proactively manage project-related issues on