Office Manager

Simpson Thacher & Bartlett LLP, with over 3,300 attorneys and professional staff globally, continues to grow. We are looking for a dynamic Office Manager for our Boston Office, working hand in hand with our Boston Director of Administration to oversee the day-to-day administrative and operational functions and help execute initiatives related to office scale-up, workplace experience and overall strategy.

This person will manage a team of 15 Assistants (and growing) in the Boston office and coordinate all business operations and activities with support from cross-functional teams including Human Resources, Finance, Information Technology and Real Estate.

The Office Manager will serve as a key contact for all attorneys and Professional Staff, supporting the team by being in the office four days a week.

Key Responsibilities:

Office Management:

• Supervise administrative staff and coordinate office activities, providing on-site leadership.
• Manage daily office operations, including facilities, supplies, equipment, and vendor relationships.
• Ensure compliance with Firm policies, health and safety standards, and local legal requirements.
• Oversee maintenance and repair of office infrastructure.

Operations Management:

• Develop, implement, and refine operational systems, policies, and procedures to improve efficiency and effectiveness.
• Coordinate cross-functional projects and ensure timely execution of deliverables.
• Support resource planning, scheduling, and logistics management.
• Identify process gaps and implement improvements for workflow optimization.

Finance and Administration:

• Assist with budgeting, forecasting, and expense management.
• Process invoices and coordinate with Finance for accurate reporting.

Human Resources Support:

• Assist with onboarding new hires, staff scheduling, and general HR administration.
• Maintain employee records and support performance management processes.
• Foster a positive and productive workplace culture.

Communication and Coordination:

• Act as the main point of contact between the attorneys and professional staff.
• Work in collaboration with our Director of Administration to prepare reports, presentations, and communications for internal and external stakeholders.
• Coordinate meetings, events, and executive schedules.

Qualifications and Skills:

• Bachelor's degree; concentration in Business Administration, Management, or related field preferred (or equivalent experience).
• 3–5 years of experience in office management, operations, or administrative leadership. 
• Strong organizational, multitasking, and problem-solving abilities.  Superior attention to detail and high degree of accountability.
• Excellent written and verbal communication skills.
• Experience with budgeting and process improvement.
• Proven leadership skills and ability to collaborate across functions.
• Ability to manage multiple priorities effectively and work independently in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite.

Salary Information

MA Only: The estimated base salary range for this position is $125,000 to $140,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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