Administrative Assistant

Location: Brandywine, MD
Industry: Heavy Civil Construction
Type: Full-Time

Are you detail-oriented, bilingual (English/Spanish), and skilled in Excel? At Total Civil Construction & Engineering, we're looking for an Administrative Assistant to keep our operations running smoothly, from reports and dispatch to daily office support.

• Prepare, update, and maintain reports using Microsoft Excel (required)
• Dispatch trucks and coordinate schedules with drivers
• Print, process, and file tickets accurately
• Answer and direct calls, emails, and messages promptly
• Greet and assist visitors, vendors, and team members in the office
• Support HR and operations with administrative tasks and documentation
• Keep physical and digital files organized and accessible
• Assist with office needs, supplies, and general coordination

• High School Diploma or GED (required); college coursework preferred
• 2+ years of administrative experience (construction industry a plus)
• Proficiency in Microsoft Excel and strong computer skills (Word, Outlook, Adobe PDF, Teams)
• Bilingual in English & Spanish (mandatory)
• Ability to multitask, stay organized, and work in a fast-paced environment
• Strong communication skills and professional demeanor
• Reliability, attention to detail, and problem-solving mindset

• Be part of a growing heavy civil construction company
• Gain hands-on experience with operations and dispatch support
• Opportunities for cross-training and career growth
• Collaborative, supportive work environment
• Drug-Free Workplace | E-Verify Employer | Equal Opportunity Employer