Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to join our team and support executive leadership with a wide range of administrative and operational tasks. This role offers an exciting opportunity to be at the heart of a fast-paced, innovative environment, where your proactive approach and exceptional organizational skills will drive efficiency and success. The ideal candidate is energetic, detail-oriented, and thrives in managing multiple priorities with professionalism and enthusiasm. As a key member of our team, you will facilitate smooth daily operations, coordinate projects, and provide essential administrative support to ensure our leadership can focus on strategic initiatives.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Handle correspondence via email, phone calls, and written communication with professionalism, courtesy, and promptness.
• Organize and maintain filing systems—both digital and physical—ensuring easy retrieval of documents and records.
• Prepare reports, presentations, and documents through proofreading, transcription, data entry, and document formatting to ensure accuracy and clarity.
• Assist with event planning for company functions, meetings, or client engagements by coordinating logistics, managing RSVPs, and overseeing event setup.
• Support bookkeeping activities using QuickBooks or similar accounting software by tracking expenses, invoicing clients, and managing petty cash.
• Oversee office management tasks such as ordering supplies, managing front desk duties including multi-line phone systems and customer service interactions.
• Facilitate project coordination efforts by tracking deadlines, preparing agendas, taking meeting minutes, and following up on action items.
• Utilize office software tools like Microsoft Office Suite (Word, Excel, PowerPoint) to create professional documents and presentations.
• Conduct proofreading to ensure all communications are polished and error-free while maintaining a high standard of professionalism.
• Perform data entry tasks accurately into various databases or management systems while maintaining confidentiality.
• Provide executive administrative support by handling confidential information discreetly and efficiently managing priorities as they arise.

Qualifications

• Proven experience as a Personal Assistant or in an administrative role with a strong background in office management or executive support.
• Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Calendar), and familiarity with DocuSign for electronic signatures.
• Strong typing skills coupled with excellent proofreading and transcription abilities to produce error-free documents swiftly.
• Experience using QuickBooks or similar bookkeeping software for basic financial tasks such as invoicing or expense tracking.
• Excellent phone etiquette with experience managing multi-line phone systems; capable of handling customer service interactions professionally.
• Demonstrated ability to coordinate projects from inception to completion while adhering to deadlines.
• High level of computer literacy with familiarity in data entry systems; capable of learning new software quickly.
• Outstanding communication skills—both written and verbal—and the ability to interact effectively with diverse stakeholders.
• Prior experience supporting executives or high-level professionals is preferred but not required; relevant office experience is essential. Join us to be part of a vibrant team that values initiative, precision, and proactive problem-solving This paid position offers an engaging environment where your organizational talents will make a meaningful impact every day while supporting our leadership's success.

Job Types: Full-time, Part-time

Pay: $ $40.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule
• Paid orientation
• Paid time off
• Paid training
• Parental leave

Work Location: Remote