Inventory Receipts Coordinator

About Oakcreek Golf & Turf

Oakcreek Golf & Turf LP ("Oakcreek") is a leading Western Canadian OEM distributor of commercial turf maintenance and other equipment including Toro, Yamaha, Pisten Bully, BOSS Plow, Ventrac, etc.

Oakcreek has an excellent opportunity for an experienced Inventory Coordinator to work with our team at our Calgary Head Office location. Our ideal candidate enjoys a challenge, takes initiative and thrives as business issues increase in complexity.

This position reports to the General Sales Manager and you will be responsible for the following:

Job Description

Reporting to the General Sales Manager, you will be responsible for the following:

• Order inventory for stock and retail sales as requested by the General Sales Manager and the Pisten Bully Product Specialist. Ensure all order information is verified for accuracy by cross referencing sales orders with order confirmations.
• Maintain a whole goods tracking sheet to manage orders, new and used inventory, retail, warranty submissions and the movement of inventory, loaners and deliveries.
• If sales orders are altered, document the changes and advise the respective OEM so that the outstanding order can be updated and revised. If the changes affect other departments, update accordingly.
• Provide the service department with updated information relating to sold inventory, such as estimated time of arrival, to facilitate the scheduling and allocation of service labor.
• Physically receive product, create the unit within our operating system and file any required documentation for future reference.
• Facilitate the transfer of inventory between branches by arranging third party transportation when needed, creating bills of lading and cargo manifests.
• Invoice serialized and non-serialized inventory as requested by the sales department.
• Confirm that our computer-generated invoice matches the sales order and that any parts or items utilized throughout the sales process are properly accounted and allocated for at this time.
• On a weekly / monthly basis, cross reference whole goods inventory that has been invoiced through movement reports to ensure warranties have been submitted, trade ins have been created and entered into our operating system and all attachments / options have been properly billed out and allocated to the appropriate business segment.
• Gather and collect all information required to create and enter used equipment into our operating system.
• Once invoiced, provide the warranty administrator with the required information so retailed machines and attachments can be registered and documented for standard, extended or in house warranty.
• Organize and arrange customs paperwork.
• Print off, reconcile and submit factory invoices for payment ensuring proper costs and general ledger allocation.
• Self-audit whole goods inventory to ensure accuracy is maintained and updated in a timely manner.
• Provide recommendations to our General Sales Manager on inventory stocking levels based on current stock and retail orders.
• Work with the parts and service departments to ensure that inventory accuracy is maintained and available when needed.
• Manage and monitor non serialized whole goods inventory.
• Verify that non-serialized attachments allocated to whole-goods are correct with reference to serial number range, model and application.
• Perform other duties as required.

Candidate Profile

• Positive, upbeat attitude with ambitious outlook.
• Ability to work in a moderate to fast-paced sales environment.
• Self-motivated to work independently as well as work within a team.
• Excellent verbal and written communication skills.
• ERP experience.
• Detail oriented, with good organizational skills.
• Meet expected deadlines.
• Administration experience.
• Proficient in Microsoft Outlook and other relevant computer software
• Intermediate to advanced proficiency with Microsoft Excel.

If you feel you have the demonstrated background and are interested in learning more about this opportunity, please forward your resume to us by email.

We thank all applicants in advance, but only those candidates short-listed for interviews will be contacted.

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person