Project Administrator

Job Summary

The Project Administrator is responsible for providing various administrative and coordination duties to support internal project teams as well as coordinating with and providing information to relevant external stakeholders. Reporting to the Lead, Utility Distribution Consulting, this individual is primarily involved in project, accounting and administrative functions.

Please note this is a temporary one-year position to backfill a maternity leave.

Education & Qualifications

• High school diploma.
• Proficiency in Microsoft Office suite.
• Diploma or certificate in Business Administration or equivalent would strongly be considered an asset.
• Minimum of 3 years administration experience would be considered an asset.

Responsibilities

Project Coordination

• Conduct various administrative duties such as data entry and organization of electronic application submissions.
• Review micro-generation applications to ensure mandatory regulation requirements are met.
• Prepare and send electronic interconnection agreements via DocuSign.
• Review technical drawing submissions such as site plans and single line diagrams to ensure accuracy.
• Identify areas of workflow improvements and advise on process changes.
• Provide timely and accurate responses to customers and consultants.
• Facilitate client meetings and document procedure modifications.
• Extract information from databases to verify customer and site information.
• Coordinate with Customer Connections and Customer Operations to process new applications and amend existing applications.

Admin Coordination

• Support the President and shareholders with various administrative tasks as needed including data entry, scheduling and coordination with other departments, clients and external stakeholders.
• Facilitate the day-to-day organization and coordination of company operations and managing information flow between company leadership and other stakeholders.
• Support Reception as secondary point of contact for phones, office visitors, etc. as needed.
• Conduct general administrative duties such as generating documents, spreadsheets, letters etc.
• Ensure data, documentation and files are accurate and up to date and proactively work with company leadership to resolve discrepancies.

Other

• Other duties and responsibilities as required.

Skills & Knowledge

• Service oriented and reliable
• Dependable self-starter with high level of initiative
• High attention to detail
• Excellent organizational and time management skills
• Discretion, integrity and trustworthiness
• Ability to work both independently and within a team
• Strong written and verbal communication

Position Conditions

• Job is performed in an office environment.