Executive Assistant II

Performs professional assistance work in support of a District Engineer or Division Director. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self supervising and assume direct accountability for the work product. Division/District limited to one Executive Assistant in total.

Essential Duties:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist.
• Collects information from the files for routine inquiries; refers non-routine requests to supervisor or appropriate staff.
• Compiles information and reports summarizing statistical data.
• Develops, executes and completes a wide spectrum of special projects.
• Initiates and composes responses to requests for general information.
• Maintains files/records/logs, tracks progress of activities and coordinates work to meet due dates.
• Prepares and verifies time sheets, vacation/sick leave forms, career planning profiles, travel statements and other personnel forms for a Division Director.
• Oversees and/or prepares letters, memos and/or reports; proofs and edits for grammar, punctuation, sentence structure and clarity.
• Schedules and coordinates meetings/appointments; makes travel arrangements; completes travel expense accounts/vouchers.
• Performs other job responsibilities as assigned.

Minimum Qualifications:
Education:
High School Grad or Equivalent in general education.

Experience:
5 years of experience in administrative support or administrative management experience (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:
Valid driver's license. This position requires driving a state vehicle.

Competencies:

• Extensive knowledge of office practices and administrative procedures
• Scheduling work assignments
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Coordinating and scheduling activities/resources
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing and maintaining confidential and sensitive records, files and reports
• Using computers, applicable programs, applications and systems
• Show initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
• Protects sensitive and confidential information

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Sitting - prolonged periods of time
• Standing - prolonged periods of time
• Repetitive Motion - substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please read the Standard Conditions of Employment for all positions

Position Information
The Fleet Operations Division of the Texas Department of Transportation is seeking a highly organized, proactive and detail-oriented individual for an Executive Assistant position reporting to and supporting the Division Director to be based in Abilene, Amarillo, Atlanta, Austin, Beaumont, Bryan, Beaumont, Bryan, Childress, Corpus Christi, El Paso, Houston, Laredo, Lubbock, Lufkin, Odessa, Pharr, San Angelo, San Antonio, Tyler, Waco, or Wichita Falls.

The Fleet Operations Division supports TxDOT's mission in all 25 Districts across the state of Texas. As a result, this position helps with travel plans, calendar management, event planning, meeting attendance with travel around the state of Texas. This individual should have exceptional communication and interpersonal skills, along with leadership capabilities and exceptional ability with Microsoft Office applications. If this sounds like you, please apply

Benefits And Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS )

Job
Exec/Admin/Clerical/Legal

Schedule
Full-time

Employee Status
Regular

Job Type
Standard

Job Level
Non-Management

Job Posting
Nov 18, 2025, 5:02:05 PM

State Job Title/s
Executive Assistant III

Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes .

Applicant Information
The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Additional Applicant Information for applicants