Executive Assistant

EXECUTIVE ASSISTANT // EAGLE BROOK CHURCH

JOB OBJECTIVES

• Provides high-level administrative support to executives by conducting research, preparing reports, handling information requests and performing clerical functions
• Supports executives by prioritizing and allocating requests for their time or information
• Manages calendars, schedules and activities to meet both team and ministry calendar rhythms
• Ensures a high level of confidentiality
• Arranges materials and details for meetings and travel
• Processes information and assists ministries, departments and management

ESSENTIAL JOB FUNCTIONS

• Receives communications from individuals, churches and organizations (phone calls, emails, mail, etc.) and follows up accordingly
• Anticipates projects and activities to meet team calendar and ministry calendar rhythms
• Collaborates on departmental projects, as needed
• Supports members of the Executive team, including, but not limited to, scheduling meetings, responding to emails, preparing reports, providing meeting summaries, coordinating travel and gathering research, as needed
• Maintains an organized filing system of paper and electronic documents
• Secures supplies and materials, as needed
• Other duties as assigned

QUALIFICATIONS

Minimum Qualifications

• Follower of Jesus and aligns with Eagle Brook Church's nine core beliefs
• Associate degree or equivalent combination of education and experience (typically 4+ years)
• 2+ years of executive assistant and/or administration experience
• Proficient in MS Office Suite
• Proven ability to interact with executives and peers, including ability to anticipate and creatively meet the needs of others
• Excellent interpersonal, verbal and written communication skills
• Excellent multi-tasking and work prioritization skills in a fast-paced environment

Preferred Qualifications

• Familiar with organization-specific software (ROCK, ADP, Concur)

JOB DETAILS

• Location: Centerville, MN
• Status: Exempt / Hourly
• Salary Range: $ $25.00
• Full/Part Time: Full Time
• Regular/Temporary: Regular
• Workdays: Monday – Friday (generally)
• Work Hours: 8:00 am – 4:30 pm (generally)
• Remote Eligible: may be eligible to work from home one day per week
• Ministry/Department: Executive
• Team: Executive

WORK ENVIROMENT / PHYSICAL DEMANDS

• Regular remaining in stationary position, often standing or sitting for prolonged periods
• Regular communicating with others to exchange information
• Regular assessing accuracy, neatness and thoroughness of the work assigned
• Regular light work that includes adjusting or moving objects up to 20 pounds in all directions
• Occasional moving about to accomplish tasked or moving from one worksite to another

BENEFITS

Eagle Brook Church's benefit plan is designed to help you stay healthy, feel secure and maintain work/life balance. Offering a competitive benefits package is just one way we strive to provide our employees with a rewarding workplace. We offer the following benefits to our full-time employees:

• medical, dental and vision coverage
• health savings