Computerized Maintenance Management System

JobID: 19326

Position Type:
ProTech (Non-Certified)

Date Posted:
12/5/2025

Location:
OKCPS Operation Center - Operations

Computerized Maintenance Management System (CMMS) Analyst

Position Summary:

The CMMS Analyst is responsible for optimizing the district's Computerized Maintenance Management System (CMMS) to support data-driven decision-making across Operations Services. This role will focus on developing intuitive, actionable dashboards and reports that enhance visibility into maintenance, HVAC, custodial, grounds, transportation, and child nutrition operations. The analyst will collaborate closely with department leads to ensure the CMMS is leveraged effectively for performance tracking, resource allocation, and continuous improvement.

Essential Duties:

Great Teaching & Learning (Instructional Infrastructure):

• Develop and maintain interactive dashboards and reports using CMMS data to support learning through operational insights.
• Provide training to staff on CMMS usage, reporting tools, and dashboard interpretation to enhance data literacy.
• Create documentation and standard operating procedures to support consistent learning and onboarding.
• Collaborate with departments to define KPIs that inform instructional strategies and performance benchmarks.

Great People (Talent Management):

• Train and support staff in using CMMS tools effectively, fostering technical growth and confidence.
• Empower department managers with data-driven insights to guide team development and performance.
• Promote cross-functional collaboration to build analytical skills and shared ownership of operational goals.
• Encourage continuous improvement through data analysis and feedback loops.

Great Culture (Systems Leaders):

• Design dashboards that promote transparency and equitable access to operational data.
• Use data to highlight service gaps and drive equitable resource allocation.
• Foster a culture of accountability through clear performance metrics and reporting.
• Support inclusive decision-making by ensuring all departments have access to relevant data insights.

Great Systems (Support & Accountability):

• Ensure data integrity and consistency across all CMMS modules to support reliable decision-making.
• Analyze system data to identify trends, gaps, and opportunities for operational improvement.
• Work with IT and software vendors to troubleshoot issues and implement system enhancements.
• Support compliance and reporting requirements with timely, accurate data outputs.
• Performs other duties as assigned in alignment with the district's mission and values.

Key Focus Areas

• Champion internal systems modernization efforts
• Track and monitor the Council of Great City Schools KPIs
• Safe, reliable, and equitable operational systems in every school
• Timely delivery of services that protect instructional time
• Transparent management of grants and federal & state funds
• Cross-functional integration with other district departments

Performance Indicators

• 95%+ on-time service delivery
• 100% compliance with all regulatory, audit, and safety requirements
• Documented evidence of equitable service access across schools
• Quarterly monitoring confirms alignment of safety initiatives to literacy, numeracy, and postsecondary goals
• Year-over-year increases in principal, staff, and student satisfaction with safety programs and services

Minimum Qualifications (Knowledge, Skills and/or Abilities):

• Bachelor's degree in Information Systems, Data Analytics, Business Administration, or related field (or equivalent experience).
• 3+ years of experience working with CMMS platforms, data analytics, or business intelligence tools.
• Proficiency in dashboard/reporting tools (e.g., Power BI, Tableau, or CMMS-native reporting modules).
• Strong analytical and problem-solving skills.
• Excellent communication and collaboration abilities.

• Experience in a school district or public sector operations environment is a plus.

• Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.

• Familiarity with maintenance workflows, HVAC systems, transportation logistics, or custodial operations.
• Experience with CMMS platforms such as SchoolDude, FMX, AssetWorks, or similar.
• Knowledge of SQL or other data querying languages.

Physical/Mental Requirements:

• Must have adequate manual dexterity to write legibly and perform required duties on the computer.
• Must have adequate visual acuity to read, interpret and transcribe written material and other required duties.
• Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone.
• Physical agility, able to bend, stoop, sit on the floor, walk, reach and climb stairs.
• Requires some stooping, bending, stretching and occasional lifting not to exceed 50 pounds.
• Sitting for prolonged periods of time.
• May periodically require work outside of normal business hours, including weekends, under sometimes. stressful conditions in order to meet business needs and strict deadlines.

Work Environment:

• Office duties will be performed in a well-lighted, climate controlled environment.

Reports To: Associate Director of Operational Reporting

FSLA Status: Exempt

Compensation: Schedule 807

Work Days: 242

FTE: 100

This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.