Contract Administrator

The Hiller Companies, LLC has an immediate opening for
Contract Administrator.
If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary:
The Contract Administrator manages the administrative tasks associated with fire protection contracts, ensuring compliance, tracking milestones and coordinating communication between internal and external clients.

Key Responsibilities

• Serve as a liaison between and work closely with project managers, design teams, customers and other administrators.
• Ensure that jobs are loaded correctly into the ERP systems
• Assist in compiling information for prequalification documents and closeout packages
• Apply for Certificate of Insurance as needed for projects
• Apply for Bid Bonds and Project Bonds as needed
• Ensure that jobs are invoiced correctly and in a timely manner
• Monitor over and under billing status on projects
• Ensure accuracy of job budgets and revise as necessary
• Conduct Job Cost meetings as required
• Oversee all purchasing activity for projects and review all open PO's on periodic basis
• Organize and Prepare billing documentation
• Maintain complete customer and other departmental files; collect and catalogue designs and billing information
• Prepare productivity analysis reports.
• Continuously compare contract documents to the dollar amount entered in the