Administrative Assistant

The Provincial Administration Office in Washington, DC is seeking a Provincial Executive Assistant to provide administrative service support to the Provincial Superior and Provincial Leadership Team.

Position Title: Provincial Executive Assistant

Position Status: On-Site, Exempt/Full-Time in either Belleville, IL, San Antonio, TX or Tewksbury, MA

This position provides administrative services support to the Provincial Superior and Provincial Leadership Team as well as to 200 plus Oblates located across the United States and overseas. In addition to typing, filing and scheduling, the Executive Assistant performs preparing and management of correspondence, prepares meeting agendas and materials; serves as recording secretary for council meetings and other meetings as needed; coordinates and manages statistics and databases; maintenance of religious personnel, corporate and canonical records.

Regularly communicates with a diverse group of external callers as well as internal contacts at all levels of the organization. Working to provide official Vatican documents to and from Rome as needed by the general's secretary. Independent judgment is required to plan, prioritize and organize the workload.

Coordinates the work and productivity of the USP Office Managers and the local administrative support staff. Collaborates on projects initiated by the Provincial and/or the Leadership Team. Disseminates highly confidential and time sensitive materials. Prepares routine and advanced correspondence including letters, memoranda, and reports.

Serves as executive liaison to the Provincial Council.

Work Hours: Monday through Friday 8:30 am to 5:00 pm, position is required to be in the office

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education and Experience: College degree with 5 years of previous executive assistant experience.