Operations and Executive Assistant

Operations & Executive Assistant (Cross-Functional)

Full-Time | $55,000–$65,000 to start | Rapid advancement for high performers

About the Role
We are a growing design–build and remodeling company seeking a highly organized, proactive Operations & Executive Assistant to support executive leadership, strengthen internal systems, and coordinate cross-functional workflows. This role blends operations, administration, project coordination, and executive support.

You will work directly with the CEO and play a key role in shaping how the company operates.

Responsibilities

Operations & Workflow Support

• Manage executive calendar, priorities, and meeting coordination
• Organize internal processes, documents, and cross-team workflows
• Coordinate vendor communication, scheduling, and material tracking
• Follow up on tasks to ensure deadlines are met

Administrative & Office Management

• Maintain structured digital and physical filing systems
• Draft and proof internal and external communications
• Provide front desk coverage as needed
• Manage office supplies, equipment, and organization

Project & Sales Support

• Assist in preparing proposals, estimates, and presentations
• Update CRM and project management tools with accurate data
• Track project milestones and follow up with relevant departments

Financial Coordination

• Assist with invoice tracking, expense logs, and