Executive Assistant

Executive Assistant needed for a fast-paced, team-oriented company that supports two personal injury law firms in Ybor City. The Executive Assistant to the Managing Partners provides high-level administrative support to the firm's senior leadership. This position requires discretion, professionalism, and efficiency in managing a wide range of legal, operational, and organizational tasks. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced, confidential environment.

Responsibilities

Manage complex calendars for Managing Partners, including scheduling meetings, court appearances, and travel arrangements.

Prepare, proofread, and edit correspondence, legal documents, and presentations.

Serve as a liaison between the Managing Partners and internal/external stakeholders, including clients, vendors, and legal staff.

Coordinate and support internal meetings, including agenda preparation, note-taking, and follow-up tasks.

Manage confidential information with a high degree of discretion and professionalism.

Assist with billing, expense reporting, and timekeeping for Managing Partners.

Conduct legal or business-related research as requested.

Support project management and strategic initiatives led by legal leadership.

Qualifications

Bachelor's degree preferred

3+ years of experience supporting executives in a law firm or corporate legal department.

Travel booking/planning experience with commercial and private entities as well as both foreign and domestic travel.

Bilingual in English and Italian is a plus

Event planning experience is a plus

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with legal software (e.g., FileVine or Westlaw) a plus.

Excellent verbal and written communication skills.

Superior organizational skills with the ability to manage multiple priorities.

High level of professionalism, discretion, and confidentiality.

This position is in-office from 8:00am to 5:30pm Monday-Thursday and 8:00am to 3:00pm Friday. Occasionally additional overtime and on-call may be necessary. Our office is a non-smoking environment. We offer an excellent package of benefits, including health, dental & life insurance with a Health Savings