Operations Manager

Operations Manager / Executive Assistant to the Owner

(Multi-Company Portfolio – High-Growth Role with Clear Advancement Path)

DCM Butler, LLC is in search of a self-motivated, organized, dedicated, and capable person looking for a small company to become a part of and help advance into the future.

Company Overview

We are a growing group of privately owned companies in architecture, engineering, construction, and real estate (Ashlar Architecture & Engineering, Arris Construction, multiple real estate entities, and DCM Butler, LLC – the shared-services and employment company). Total team size is 16–20 people. As a small company with a strong level of experience and expertise we deliver efficiency with a high level of quality. Our team is intimate with the projects and encounters a wide variety of challenging experiences. The owners are very involved and are looking for a sharp, trustworthy, and ambitious professional to become their true "right-hand" and eventually grow into a senior leadership position). If you are up for the challenge and desire a rewarding career, please consider DCM Butler, LLC.

Position Summary

Reporting directly to the Owner, the Operations Manager / Executive Assistant will handle day-to-day coordination across all companies, support the owner in decision-making, manage the administrative team, and take increasing responsibility for contracts, financial oversight, and operational improvements. This is a high-visibility, high-trust role designed for someone who wants to learn every aspect of the business and advance quickly.

Key Responsibilities

• Act as the central hub for communication and task follow-up across all companies
• Manage and develop the administrative team at DCM Butler and assisting Controller (bookkeeping, payroll, HR, office management – currently 2-3 people)
• Review incoming proposals, bids, and contracts, flag issues and coordinate with outside counsel or owner
• Draft basic contracts, LOIs, NDAs, change orders, and transmittal letters using templates
• Track project financials, cash flow, and budgets; help prepare monthly financial summaries for the owner
• Oversee accounts payable/receivable workflow and banking relationships
• Improve and document internal processes (file organization, software use, checklists, etc.)
• Schedule and prepare materials for owner meetings with clients, lenders, partners, and staff
• Handle insurance renewals, compliance filings, and basic risk-management tasks
• Manage company software tools (Sage 100 Contractor, Microsoft Business Suite Procore/Deltek, Google Workspace, etc.)
• Assist the owner with strategic projects (new entity setup, hiring plans, marketing initiatives, etc.)
• Step in as point person for key vendors or clients when delegated
• Other duties as the businesses grow and your role expands

Required Qualifications

• 3–8 years of professional experience in construction, architecture/engineering, real estate, or operations/administrative management
• Bachelor's degree (business, finance, construction management, pre-law or related)
• Master's in Business Administration preferred but not necessary
• Microsoft Office Suite
• Strong contract literacy – comfortable reading and summarizing AIA contracts, purchase agreements, leases, etc.
• Solid financial basics: understanding P&L, balance sheets, job-cost reports, and cash-flow tracking
• Proven ability to manage people and prioritize in a fast-moving small-company environment
• Excellent written and verbal communication
• Advanced proficiency in Microsoft Office/Google Workspace and Accounting Software (experience with Procore, Deltek Vision, Sage 100 Contractor or similar a plus)
• Highest level of integrity and discretion – you will see everything

Ideal Candidate

• Ambitious, proactive, and eager to grow into a senior leadership role
• Detail-oriented but can also see the big picture
• Comfortable asking questions and pushing for clarity
• Thrives on variety and doesn't need every task spelled out
• Positive attitude– willing to handle anything from high-level strategy to basic admin when needed

Compensation & Growth Path

• Starting salary: $60,000 – $80,000 (depending on experience)
• Annual performance bonus
• Health insurance, Vacation and PTO, AFLAC, Simple IRA

This is an outstanding opportunity for a driven professional who wants to get in on the ground floor of a growing portfolio, learn directly from the owner, and earn rapid advancement based on results.

To apply, submit your resume and a brief note explaining why this role and career track excites you.

OPTIONAL ADD ON BASED ON OUR OTHER APPLICATIONS :

Life at DCM Butler LLC

We provide opportunity for the ambitious, hardworking, dedicated professional to grow and advance. The successful candidate must have the ability to perform and enjoy a variety of projects with a variety of requirements. As a small company with a strong level of experience and expertise we deliver efficiency with a high level of quality. Our team is intimate with the projects and encounters a wide variety of challenging experiences. If you are up for the challenge and desire a rewarding career, please consider DCM Butler, LLC.

• 100% Locally owned: Located in the heart of Butler on the City of Butler's Main street we are owned by a team that works very tightly together and are very successful, and passionate about our business. It's about communicating transparently, being accessible, and empowering everyone to contribute their ideas.
• Bright Opportunities for Growth: Our companies experienced steady annual growth over the past decade while adding new services and new territories across the area. We have a detailed path to continue that growth in the decade to come, and our people are the foundation of that plan. We provide ample training, mentorship, and internship opportunities, so you can continue to evolve your skills and take on new challenges.
• Freedom and Flexibility to your Work: You have many goals: professional and personal. At DCM Butler and our related companies , you'll be able to pursue them all. Our team has flexibility to adjust their schedule.
• Comprehensive Benefits: Medical, Dental, Vision are offered for you and your dependents. We also offer PTO and Holiday pay along with a retirement plan.
• Fun, Supportive Environment: DCM Butler has a One Company mindset focused on collaboration and shared success, not competition. Our founders set out to create an enjoyable workplace.

DCM Butler, LLC is a growing, client-focused parent company that is conveniently located in downtown Butler, PA.

Pay: $60, $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person