Administrative Assistant

JOB DESCRIPTION

Position: Administrative Assistant

Summary/Objective

The administrative assistant provides high-level administrative support to upper management by completing various projects and performing clerical functions such as receiving visitors, answering phones, making copies, distributing mail, etc.

Essential Functions

• Answers phone calls and directs calls to appropriate parties or takes messages
• Uses relevant computer software (Microsoft Office and ERP system, IQMS) to complete various projects including preparing spreadsheets, preparing reports, data input, researching for and collaborating requested information, etc.
• Greets visitors and determines whether they should be given access to specific individuals
• Opens, sorts, and distributes incoming correspondence, including faxes and mail
• Performs various bookkeeping and office organization tasks

Competencies

• Communication
• Flexibility
• Organizational Skills
• Technology Skills
• Time Management

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, etc. Collaboration in manufacturing and engineering areas may be necessary.

Physical Demands

The employee is frequently required to sit at a desk. The employee occasionally is required to stand or walk in the production areas. The employee may need to lift up to 10 lbs.

Position Type/Expected Hours of Work

This is a part-time, 1st shift position. Hours are slightly flexible but looking at 9:00 am – 2:00 pm. Approximately 20-25 hours a week.

Travel

This job does not require any travel.

Required Education and Experience

High school diploma

Previous administrative assistant experience

Preferred Education and Experience

Bilingual (English/Spanish)

Associate's degree or Bachelor's degree

Previous experience with an ERP system (IQMS a plus)

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

WAGE TRANSPARENCY DISCLAIMER:

We are committed to providing salary ranges for all open positions. Please note that the specific compensation for this role will be determined based on your experience, qualifications, location, and internal equity considerations.

The salary range for this position is: $ $30.00. This range reflects the base salary for this position. We have other benefits associated with this position which include: Paid Time Off, Holiday Pay, 401k, Medical, Dental, Health Savings