Human Resources

Job Description: Human Resources / Safety Manager

Position Summary: Oversees all HR functions and safety programs within the company. This role ensures compliance with employment laws and OSHA standards while fostering a safe, productive, and positive work culture, and supports organizational goals through effective people management and risk mitigation.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned.

Human Resources – Manages human resources for the company, including but not limited to:

• Establishes systems and processes to attract, develop, engage, and retain talented employees.
• Processes onboarding of new hires and offboarding of terminated employees, ensuring that all necessary requirements and internal processes and records are updated to properly onboard/offboard each employee. Provides new employee orientation, assistance with signing up for benefits and insurance, and generally assists new employees with getting acclimated to company culture, policies and procedures.
• Manages complex employee relations including grievances, investigations, performance management, disciplinary actions, and offers resolution guidance.
• Facilitates resolution of workplace conflicts by mediating disputes, promoting open communication, and fostering a collaborative environment. Provides guidance and support to staff in resolving interpersonal issues.
• Supports leadership personnel with advice and tools for employee coaching, mentoring, feedback processes, high-potential development, career development counseling, etc. Consults with all employees on issues related to employee relations, training, diversity, conflict resolution and work life balance.
• Identifies legal requirements and government reporting regulations affecting human resources and ensures policies, procedures, and reporting are in compliance (i.e. ACA, OSHA, EEO, FMLA, ADA, etc). Develops and maintains HR policies aligned with company standards and legal requirements.
• Tracks and coordinates FMLA and leaves of absence.
• Assists in providing and creating essential HR training resources such as documents and communication aids.
• Acts as a resource for employees who have questions or concerns about policies, procedures, compliance issues and/or benefits.
• Acts as ambassador between employees and PEO vendor, and assists in the annual renewal process, open enrollment, and any other issues involving the PEO.
• Implements and oversees employee recognition, rewards and engagement programs.
• Communicates changes in policy or processes effectively to staff, providing training and resources, and monitoring adoption to ensure successful outcomes.
• Maintains employee records and personnel files.
• Maintains DOT compliance for the transportation department, keeping driver qualification (DQ) files current, conducting annual MVR checks, and working with Logistics Supervisor to ensure compliance to DOT regulations.
• Processes bi-weekly payroll and reports.
• Inputs pay changes, job changes and department transfers into the system.
• Assists leadership with annual assessment process.
• Tracks labor statistics and data to compile labor reports for key performance indicators such as percentage of new hires, employee retention, turnover rate, overtime, etc.
• Assists with planning company functions.

Safety – Manages the safety program for the company, including but not limited to:

• Maintains safety policies and programs, providing new hire safety training as well as coordinating ongoing weekly, monthly and annual trainings based on an established schedule of topics to ensure OSHA compliance and a safe, effective working environment for all company employees.
• Leads safety audits and submits corrective actions management to be addressed.
• Coordinates Safety Committee meetings and activities, prepares Safety Committee minutes, and follows up on action items identified during the meetings.
• Trains and coaches employees and leaders as necessary to ensure compliance with company safety policies.
• Acts as a resource for obtaining and making available required safety training material, including training videos and documentation, training completion documentation, and other communication on safety topics.
• Point of contact for employee safety incidents, accidents and injuries, assisting department heads in conducting accident investigations, completing various safety and workers' comp forms, and working with W/C claims representatives to ensure claims are handled appropriately and closed promptly. Implements and oversees Return-to-Work Program for injured employees.
• Maintains accident records, analyzes safety data, and reports important findings. Logs OSHA recordable injuries and updates loss run/accident reports. Completes and posts the OSHA 300 Summary annually.

Other General Office Duties:

• Oversees office operations and procedures such as the upkeep of customer and vendor files, general organization and functionality of the office area, front door customer service, phone coverage and addressing of customer issues, and various other office functions.
• Purchases supplies and materials needed to run the business, striving to retain the most cost effective and quality products for an effective, profitable operation. Tracks expenses and maintains office budget.
• Coordinates accounts receivable, including securing payments for THL services (bill collection) along with arranging