Sales and Event Coordinator

Sales and Event Coordinator

JOB SUMMARY AND ACCOUNTABILITIES:

The Sales & Events Coordinator is responsible for supporting both the Sales and Coordination Managers. This hybrid role supports both the sales and coordination departments, with a primary focus on sales performance and client engagement. This position plays a vital role in maintaining GT's service standards and contributing to the success of our sales, events and overall operations. The work schedule for this position is Wednesday through Sunday. Compensation includes Hourly Wage plus Bonuses.

ESSENTIAL FUNCTIONS:

I. Conducts site tours for prospective clients, provides clear communication

regarding all Grand Tradition services, prepares accurate estimates, and

assists in sales process—including responding to website inquiries via phone,

email, or mail; maintaining the leads database; completing weekly follow-ups;

and booking weddings and events. Additional responsibilities may include

creating and maintaining new event files, updating the event calendar, sending

weekly vendor reminders, closing out event folders, assisting with

the coordination of special events and consults with the Sales Manager.

II. Meets with potential clients to understand their event vision and effectively

communicate all Grand Tradition offerings, including food and beverage

selections, room options, layouts, entertainment, décor, vendor coordination,

and special requests. The role includes identifying and recommending additional

services that enhance the guest experience and support sales goals. This position

involves scheduling and conducting rehearsals, ensuring event spaces are properly

set, and coordinating all aspects of day-of event execution. Clear leadership to staff

and vendors, ensures all contracted details are fulfilled, monitors service and

inventory throughout the event, proactively identifies and resolves issues, and

consults with the Coordination Manager.

III. Assist in answering phones, answering Estate questions, wedding payments,

checking availability for events, Veranda reservations and any other job

tasks that may arise.

QUALIFICATION STANDARDS:

I. Minimum of a high school diploma or GED, or 5 years' experience in sales or similar

position.

II. Ability to work under deadlines and prioritize work schedule to meet deadlines.

III. Must be able to work well with all levels of employees and customers and maintain a

positive attitude.

IV. Requires a high level of interpersonal and communication skills.

V. Requires a high degree of organizational skills as well as a self-starting ability.

VI. Ability to perform functions using various equipment and software such as computers, data entry, MC Excel, MS Word, MS Access, etc.

VII. Ability to remain flexible and provide open communication to Management.

VIII. Requires current sexual harassment and Responsible Beverage Service training certificates.

IX. Requires ability to train and mentor employees on the performance standards of the Company.

Job Type: Full-time

Pay: $ $28.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person