Executive Assistant

Now Hiring: Executive Administrative Support Professional
(Contract to hire) w2 engagement

Job Overview:

We are seeking an experienced
Executive Administrative Support Specialist
to provide high-level, proactive support to a senior executive (CHRO) within a fast-paced and dynamic corporate environment. The ideal candidate will have extensive administrative experience, exceptional communication skills, and the ability to manage sensitive information with discretion.

Key Responsibilities:

• Coordinate daily office operations while providing comprehensive support to the CHRO.
• Manage complex and dynamic executive calendars.
• Perform SAP and ELM administrative tasks.
• Research, prioritize, and follow up on issues and concerns addressed to the executive, including confidential matters.
• Serve as a primary point of contact for executives, stakeholders, and high-profile external visitors.
• Handle general office duties including file management (electronic and hard copy), mail distribution, travel arrangements, expense reporting, meeting scheduling, and reception duties.
• Prepare and edit correspondence, presentations, and reports.
• Develop and maintain databases and spreadsheets.
• Maintain strong communication with sound judgment and professional etiquette.
• Anticipate needs and provide proactive solutions.
• Promote and maintain a safe work environment.

Required Qualifications:

• High school diploma or GED required.
• Minimum 10 years of administrative experience
  , with at least 5 years supporting senior-level executives preferred.
• Must pass the company's
  Support and Administrative Selection System (SASS)
  test.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• SAP experience required (check processing, expense reporting, time reporting).
• Strong internet research skills.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to work in fast-paced, high-pressure environments with attention to detail.
• Proven ability to handle confidential information with discretion.
• Strong customer service and interpersonal skills; able to work with stakeholders at all levels.
• Ability to work independently and on special assignments.
• Demonstrated ability to suggest process improvements and contribute to workflow efficiencies.

Preferred Qualifications:

• Experience with the Concur travel system.
• Prior administrative support experience within corporate or energy sector environments.

How to Apply:

Send your resume to:

Contact:
Ext. 378