Administrative Assistant

Administrative Assistant

Part-Time | In-Person | Medical Clinic
Schedule:

• Mondays & Wednesdays: 1:00 PM – 8:00 PM
• Tuesdays, Thursdays & Fridays: 3:00 PM – 8:00 PM

We are looking for a warm, professional, and detail-oriented Administrative Assistant to support our busy medical clinic during a maternity leave from February to September 2025.

This temporary part-time role is ideal for someone who enjoys supporting patients and keeping clinic operations running smoothly. Ability to speak Cantonese or Mandarin is an advantage, as many of our patients speak these languages, but it is not required.

Note: The successful candidate may occasionally be asked to provide on-call support when other administrators are unavailable. There is also potential for continued part-time employment after the contract period, depending on clinic needs.

What You'll Do:

• Greet and assist patients with warmth and professionalism
• Answer phone calls, manage inquiries, and take messages
• Schedule appointments and maintain the clinic calendar
• Handle patient check-ins and check-outs, verify insurance, and process forms
• Maintain confidential patient records using Jane software (experience is an asset)
• Assist with filing, data entry, and general administrative tasks
• Work closely with the clinic team to ensure a smooth, welcoming experience

What We're Looking For:

• Experience in a medical or dental clinic is preferred
• Familiarity with Jane software is an asset
• Strong communication skills in English
• Cantonese or Mandarin considered an advantage
• Friendly, organized, and able to multitask in a fast-paced environment
• Comfortable with office equipment and phone systems
• Knowledge of medical terminology is an asset

Benefits:

• On-site parking
• On-site gym
• Discounted or free food
• Hotel Discount

Education:

• High school diploma required
• Post-secondary education in health administration or a related field preferred

Work Location: In person

Job Type: Fixed term contract
Contract length: 7 months

Pay: $18.00-$23.00 per hour

Expected hours: 20 – 30 per week

Work Location: In person