Architectural Project Manager

The Project Manager is responsible for leading client relations and communications, and leading the technical success (i.e. schematic, test fit concepts, and construction documents) of the projects. Understanding of repositioning, portfolio management, how facility management works, and interpreting/verifying 'as built' drawings are required. This position requires in-person site visits and excellent communication skills, particularly landlord/tenant communication.

Ideal candidates have experience with: corporate interiors, tenant improvements, interior build outs, building additions, lobby renovations, full-floor renovations, corporate center expansions, industrial buildings, and working with landlords/brokers/building owners.

Attributes to support the NELSON Culture: Guiding Principles

• Culture of Transformation: Act as a community to accelerate firm impact
• Dedicated to Progression: A 360 approach to innovation and design
• Enable Engagement: Storytelling that educates and inspires
• Design with Purpose: Sustainable form and function

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.

Required Knowledge And Skills

• Proven track record of successful project delivery, including:

• Outstanding Client satisfaction

• Outstanding documentation quality

• Proficient in meeting all project KPIs on a regular basis

• Advance knowledge of Deltek / Vantagepoint (Project Planning, Contract Management, Resource Management, and more)

• Advance knowledge and experience across the construction admin phase
• Advance contract experience and knowledge
• Basic knowledge of design, trends, construction methodology, materials application, and manufacturer-supplier appropriateness
• Basic knowledge of design techniques, tools, and principals involved in production of precision technical plans, drawings, and models
• Basic knowledge of sustainability, integrated design, and LEED guidelines
• Ability to "salvage" troubled Clients, accounts, and/or projects
• Knowledge of building codes and regulations, Life Safety codes, building systems, and ADA requirements
• Ability to communicate effectively both verbally, graphically and in writing
• Proficiency in contract administration
• Proficiency to organize, prioritize and effectively meet deadlines and provide high quality service to clients
• Working knowledge of HubSpot CRM, MS Office, including Word, Excel, Outlook, Project, etc.
• Good understanding of Revit, AutoCAD/Architectural Desktop
• General understanding of NewForma and BlueBeam Revu preferred, but not required
• Good working knowledge of AIA Documents and other contract types
• Good writing skills to develop proposals to Clients with a clear understanding of scope of work and fee.
• Basic contract understanding, include terms and conditions, and best practices for contracting with Clients and Consultants

Essential Duties and Responsibilities include the following. Other duties may be assigned:
Project Delivery

• Manage and lead the Key Project Management Functions: Fee, Scope, and Schedule for all required projects.
• Lead meetings with project team on a regular basis to monitor projects for conformance to project plan, schedules, budgets, and contract.
• Course correct project and develop a plan of action if the project deviates from the project plan.
• Develop, lead, and communicate expectations for the project to achieve client satisfaction. Partner with (Senior) Architect/Interior Designer to establish both quantitative and qualitative project goals and objectives with the project team and hold the project team accountable for attaining them. Provide actionable project level guidance to Studio Leader and/or Operations Director and/or Business Leader on project status, staffing requirements, and course correction for projects that are not meeting the project plan (Fee, Scope, Schedule).
• Facilitate on boarding of extended teammates to be included in project. Partner with (Senior) Architect/Interior Designer in generating scope of service to be provided by extended teams.
• Manage the project contract performance and process, understanding the scope, budget, and quality agreed to by the Client.
• Execute the contract in alignment with approved work plans, schedules, and budgets to attain profitability targets to manage and monitor the project life cycle and financial outcome of the project.
• Lead or assist the (Senior) Architect/Interior Designer communication with consultants, vendors, and contractors and provide support / confirm they are meeting the project requirements.
• Assist (Senior) Architect/Interior Designer in scheduling design and QA/QC reviews at each stage of the project. The architectural review and technical process is established by the QA/QC team which would include Technical Leaders. The Project Manager is to coordinate drawing review according to the QA/QC protocol.
• Monitor communication between project team and client to ensure design intent and documentation is within the scope of the contract. If there is a deviation, communicate this to the owner and project team to resolve the deviation.
• Contribute to and offer professional opinion to Leadership Team of the firm regarding current projects, staff, client relationships, etc.
• Create (or oversee) and issue project notes for internal team as necessary.
• Create (or oversee) and issue project meeting minutes for distribution to Client and/or Consultants as necessary. Complete timesheet daily, confirming accuracy prior to submission.
• Complete expense reports timely, confirming accuracy prior to submission
• Review and approve teammates' time sheets and expenses for accuracy in terms of recording time & expense the correct project and project phase.

Technical

• Conduct initial review of drawings, documents, proposals, prior to other reviews ensuring accuracy and completeness and compliance with the contract.
• Guide teammates in utilizing all NELSON resources within their office, within the team/