Administrative Assistant

Job Overview

Hollywood Building Services is seeking a detail-oriented Bilingual Administrative Assistant to support our busy janitorial division. Reporting directly to the Director of Housekeeping, this vital team member will help manage daily office functions, provide administrative support to management and employees, and serve as a key liaison between staff and clients. If you're highly organized, bilingual (English/Spanish), and thrive in a fast-paced, team-oriented environment, we'd love to hear from you.

Who We Are

Hollywood Building Services is a trusted provider of commercial construction and janitorial services across the NYC Tri-State Area. We pride ourselves on delivering high-quality, cost-effective solutions and cultivating a culture of accountability, teamwork, and opportunity. Our team members are valued, supported, and empowered to grow within the company.

Key Responsibilities

• Perform general office duties (phones, email, filing, correspondence).
• Order and track office and janitorial supplies; reconcile with monthly invoices.
• Assist with payroll and timekeeping functions.
• Coordinate shift coverage in response to employee call-outs.
• Support employee paperwork, including job applications, new hire onboarding, and annual training.
• Prepare and track proposals, reports, and administrative documents.
• Provide administrative assistance to managers and team members across company divisions.
• Organize and schedule appointments.
• Communicate directly with clients in a professional and courteous manner.
• Monitor and report the status of work orders.
• Perform additional administrative duties as assigned.

Qualifications

• Bilingual in English and Spanish (REQUIRED).
• Strong oral and written communication skills.
• Excellent organizational and problem-solving abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
• Ability to learn and use new software quickly; experience with janitorial management software is a plus.
• Capable of managing multiple priorities and communicating roadblocks effectively.
• Professional demeanor with a commitment to teamwork.

Benefits

• Weekly pay cycle.
• Medical insurance.
• Paid time off (vacation, holidays, and sick days).
• Supportive, team-oriented environment.

Schedule

• Full-time, Monday through Friday.

Location

• Office/Warehouse: Bronx, NY.
• No travel required.

Equal Employment Opportunity (EEO) Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

#OHMGE25

Job Type: Full-time

Pay: $ $26.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person