Operations and Administrative Coordinator

Operations and Administrative Coordinator

Location:
Remote-Hybrid (Cambridge, MA)

Reports to:
Head of R&D Operations

About Actithera

Actithera is an emerging leader in radiopharmaceutical therapeutics, advancing a differentiated platform to address high-value oncology targets. Following our oversubscribed Series A financing, we are scaling rapidly to deliver on an ambitious R&D, clinical, and business development strategy.

To support this growth, we are seeking an adaptable and resourceful Operations and Administrative Coordinator to ensure smooth office, operational, and communication processes across our sites in Cambridge, MA and Oslo, Norway.

Role Summary

This is an exciting opportunity to gain broad exposure to the operational backbone of an early-stage biotech startup. You will manage diverse tasks and projects, ensuring critical processes run seamlessly. This role is perfect for someone eager to grow into a seasoned business operations professional.

The ideal candidate is:

• Tech-savvy and highly organized
• A motivated self-starter who thrives in a fast-paced environment
• Comfortable taking ownership and working with urgency
• Flexible enough to support both U.S. and European time zones

Key Responsibilities

Executive Support

• Provide administrative support to executives and senior managers, including scheduling meetings across Cambridge and Oslo sites.
• Plan and execute offsite meetings, conferences, and Board of Directors meetings, including travel arrangements and expense reporting.
• Prepare and organize documents, presentations, and reports while maintaining confidentiality.
• Coordinate internal communications and assist with company-wide announcements.
• Support leadership initiatives and ad hoc projects.

Operations & Compliance

• Maintain and organize contracts, CDAs, and vendor onboarding documentation; ensure compliance and track timelines.
• Assist with interview scheduling and new hire onboarding, including IT setup and technical provisioning.
• Organize team collaborations, offsites, and all-hands meetings.
• Manage visitor access and office logistics for Cambridge and Oslo sites.
• Maintain internal filing systems and archive key documents in SharePoint.
• Liaise with IT to manage laptops, software licenses, and access permissions.
• Assist with website updates, postings, and content management.

Qualifications

Education:
Bachelor's degree in Science, Business Administration, Management, or related field (or equivalent experience).

Experience:
5+ years in administrative or office management roles, ideally in a fast-paced startup or biotech/pharma environment.

Skills:

• Exceptional organizational skills and attention to detail
• Tech-savvy with proficiency in Microsoft Office Suite, Zoom, and SharePoint
• Strong written and verbal communication skills
• Ability to interact professionally across all levels
• Proactive problem-solving and ability to implement practical solutions
• High integrity and discretion in handling confidential information
• Adaptability and entrepreneurial mindset with a willingness to leverage technology for efficiency

Why Join Us?

You'll play a pivotal role in building the operational foundation of a growing radiopharmaceutical company. This is a chance to work closely with our executive team and gain hands-on exposure to all aspects of biotech operations.

We offer:

• Competitive salary and equity in a well-funded early-stage startup
• Comprehensive benefits
• A collaborative culture where you can bring your authentic self to work and grow with us

Interested candidates should submit their applications to:

Actithera is proud to be an Equal Opportunity Employer. Our goal is to have a diverse workforce. We do not discriminate on the basis of race, age, color, religion, national origin, gender, sexual orientation, gender identity or expression, veteran status or disability or any other status protected under federal, state or local law. All employment is decided on the basis of qualifications, merit and business need.