Construction Administrative Assistant

Company: PRC, Property Renovation and Construction

Reports To: C-Suite

Employment Type: Full-Time | On-Site

About PRC

PRC is a rapidly expanding commercial restoration and building envelope contractor specializing in roofing systems, window installations, concrete restoration, and storefront glass. We partner with leading property owners, developers, and general contractors to deliver complex, high-quality projects on schedule and within budget. As we continue to grow, we are seeking a seasoned administrative assistant.

Role Overview:

Administrative Assistant Job Responsibilities

General Office Support

• Provide administrative and clerical support to ensure efficient office operations.
• Answer and direct phone calls, take messages, and forward messages in an efficient manner.
• Greet and assist visitors in a professional and friendly manner.
• Maintain office supplies inventory and order replacements as needed.
• Manage incoming and outgoing mail, packages, and correspondence.

Scheduling & Coordination

• Schedule and coordinate meetings and sales appointments
• Prepare meeting materials, take minutes, and distribute summaries or follow-ups as requested.

Documentation & Record Keeping

• Create, edit, and format documents, reports, and presentations.
• Enter and maintain accurate filing systems for jobs in company shared drive, CRM, QB and physical files.
• Maintain company WIP (Work In Progress) report.
• File, track and follow permitting required to completion.
• Handle confidential information with discretion and professionalism.

Accounting & Data Entry

• Update and maintain CRM, company shared drive and QB in relation to customers and vendors.

Communication & Coordination

• Serve as a liaison between employees, vendors, and clients.
• Draft, proofread, and send correspondence on behalf of management.
• Work with field supervisors to ensure permitting progress and work in progress updating.
• Follow up on pending matters to ensure timely completion.

Other Duties

• Perform other related duties as assigned to support the team and company objectives.

Job Type: Full-time

Benefits:

• Paid time off

Ability to Commute:

• Melbourne, FL Required)

Ability to Relocate:

• Melbourne, FL 32934: Relocate before starting work (Required)

Work Location: In person