Procurement Specialist

Keolis Grand River is seeking a Procurement Specialist to support procurement and strategic sourcing for the ION Light Rail system in the Region of Waterloo. This role works cross-functionally with Engineering, Maintenance and Supply Chain to secure components and services that meet technical requirements and standards.

Knowledge and Skills

• In-depth knowledge of supply chain best practices
• Exceptional written and verbal communication skills
•  Strong interpersonal, decision-making, and communication skills
• Analytical mindset with structured problem-solving skills
• High attention to detail and ability tomanage competing priorities
• Capable of working both independently and collaboratively within cross-functional teams
• Strong project management and negotiation skills

 Experience and Qualifications 

• Bachelor's Degree or equivalent in Supply Chain Management, Business Administration or equivalent experience.
• 2+ years in procurement or Supply Chain Management
• Proficient in Microsoft Office, particularly Excel for data analysis and reporting 
• Experience working with an Enterprise Asset Management System; Maximo experience preferred 
• Experience in the rail or transit industry is an asset

Key Accountabilities 

Procurement and Materials Management 

• Enforce Keolis procurement policies and procedures
• End to end procurement for projects, maintenance and overhaul programs
• Translate technical specs and standards into RFQ's, source competitive tenders
• Execute sourcing strategies to deliver cost savings, quality improvements, and service enhancements
•  Ensure parts, systems and services are sourced and delivered to spec, on time and at optimal cost while meeting safety and regulatory standards
• Evaluate bids on cost, delivery, quality as well as lifecycle value
• Qualify and onboard suppliers
• Collaborate with internal stakeholders to understand acquisition needs and timelines
• Establish safety stock strategies and sourcing agreements to ensure operational availability
• Coordinate with the Materials Supervisor on logistics, inventory reconciliation (cycle counts), and maintaining serialized asset records

Enterprise Asset Management System

• Manage and maintain asset data including creating and updating asset records (serial numbers, BOM/linkages, warranty and purchase information), initiating and closing work orders, and tracking maintenance histories to support lifecycle and spares decisions.

Working Hours

• Based upon an average of 40 hours per week day shift, Monday to Friday
•  Hybrid
• Overtime as required

Working Conditions 

• Ability to lift up to 51 lbs