Project Coordinator

About You:

Driven. You have a strong inner drive that motivates you to get things done. You are fulfilled by accomplishments and hitting your goals.

Solutions-Oriented. Problem-solving brings you a sense of accomplishment and you bring a positive attitude, curious listening skills, and a solutions mindset to the table.

Communicative. You value your strong communication skills and appreciate open dialogue. You know how to share information with team members at all organizational levels and you care about gaining alignment and building rapport with clients, trade partners, project teams, and field crews.

About Us:

At Lewis, where every employee is an owner, our people are empowered to make decisions – big and small – to meet the goals of our clients. We are passionate about our work and driven to build quality buildings that stand the test of time. With fulfillment as one of our six core values, Lewis has a collaborative and supportive culture committed to the success and development of our people.

A 100% employee-owned company, Lease Crutcher Lewis offers competitive compensation and benefits, like medical, dental, and vision.

About the Position:

In Order to succeed in this role

• Minimum two years' administrative experience is preferred.
• Computer knowledge and proficiency in Microsoft Office Suite is required.
• Comfortable learning multiple new software applications.
• Strong written and verbal communication skills.
• Demonstrated ability to function effectively as part of a team and maintain discretion and confidentiality

Primary functions and essential responsibilities

Job Site and Systems Management

• Liaise with the IT department to assist in the setup of the job site office (phones, furniture, equipment, supplies, etc.), as assigned by the Project Manager
• Order office supplies and organize maintenance for office equipment
• Assist in event planning for projects as needed
• Assist in setting up the project management system

Project Coordination

• Assist the Project Manager with compiling owner billing
• Process & compile owner change orders for execution and send out Subcontractor change orders when executed OCO is received, as directed by the Project Manager
• Process and send Subcontracts electronically for execution
• Update project management system and AP files with the status of Subcontracts and insurance certificates
• Review and track subcontractor insurance certificates for compliance with contract requirements
• Prepare job site closeout documentation. Prepare operations and maintenance manuals and warranties from all subs that need to be received, tracked, organized, and then distributed to the owners

Customer Relations and Communication

• Process and mail internal & external correspondence including coordinating courier services
• Take meeting minutes for Owner meeting minutes and subcontractor meetings if required or type meeting notes from PE/PM

Work Environment

• Majority of time will be spent on a construction site in the field. Related office work will generally be performed in a temporary job site office
• When on-site, company standard personal protective equipment and proper clothing for climactic conditions is required
• Traveling to other Lewis job sites and to the home office for meetings is required
• Work hours will generally match the job site hours of operation

A 100% employee-owned general contractor, Lease Crutcher Lewis offers a comprehensive healthcare plan with medical, dental, and vision coverage. Our employer-funded Lifestyle Spending