Assistant Project Manager

An Assistant Project Manager, or Project Manager Assistant, works alongside the Project Manager and team to plan and execute projects for a company. Their duties include identifying clients' or stakeholders' project needs and goals, creating a detailed plan to successfully complete a project and organizing and storing project reports and documents.

On a normal day, the Assistant Project Manager may work alone or with a team. The successful candidate will undertake the following duties and more as instructed by the Project Manager:

• Liaising with project stakeholders concerning project details and deliverables
• Assisting in the planning and implementation of projects
• Helping to coordinate and manage project tasks and deliverables
• Analyzing data as required
• Conducting administrative duties, such as setting up meetings, drafting invoices and drawing estimates
• Tracking and reporting project progress
• Manage design review process and approvals
• Assist with the flow of project information between team members / stakeholders
• Maintain project documents in the SharePoint structure
• Attend relevant meetings, update and maintain RFI/Issues/Action Item logs
• Transcribe meeting minutes and action items and drive each item to closure
• Familiar with OSHA safety requirements and the use of personal protective equipment
• Report to job site as needed to receive materials, perform safety observations, gather project progress information, meet with client representatives, etc.
• Preparation of various reports for multiple audiences, including formal project management reports, presentations, and other reporting requirements.
• Support with bidding and appointment of subcontractors and direct vendors
• Support the Project and Cost Management teams in Project Lifecycle Cost Analysis
• Provide input into value engineering exercises and other project process improvements
• Support with updating project cost reports Performing other duties assigned by the Project Manager in an orderly and efficient manner

Job Skills and Attributes

• Self-directed, quick learner, and highly organized
• Work both independently and within a team
• Proactive and focused on continuous improvement, including offering well-thought-out solutions
• Professional, yet friendly and easy going
• Excellent interpersonal skills and great communication – both in person and via technology
• Delivers quality work products and has pride in their work

Qualifications

• Previous experience in construction, construction management, project management, public utilities, architecture, mechanical or civil engineering, building energy and sustainability, solar energy, tenant improvements, related fields, or mental health sectors
• Passion and enthusiasm for design and construction
• Strong analytical skills and proficiency in using Excel spreadsheets
• Proactive, organized, and thorough possessing a strong work ethic
• Ability to work as an effective team member in delivering the project
• Excellent interpersonal and communication skills (both verbal and written)
• Strong proficiency with Microsoft Office Suite, including Microsoft Teams, intermediate Excel strongly preferred.
• High IT and computer literacy. Comfortable working both in the office and remotely.
• Experience in analyzing data and presenting management Information is an advantage.

Job Type: Full-time

Pay: $55, $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• Ability to work in office full time
• What excites you about the opportunity to work in this position?
• Have you worked in a similar field before? If so, please share your experience. If not, what strengths or qualities make you a strong fit for this role?

Education:

• Associate (Required)

Ability to Commute:

• Baltimore, MD Required)

Willingness to travel:

• 25% (Required)

Work Location: In person