RLS Project Manager

Job Title: RLS Project Manager

Department: Operations

Reports To: Operations Manager

Location: Phoenix, Arizona

Job Purpose: The Project Manager is a key leadership position in our surveying department, responsible for planning, organizing, and overseeing survey projects from inception to completion. This role involves project management, client communication, team coordination, and ensuring the delivery of accurate and high-quality surveying services.

Key Responsibilities

Project Planning

• Lead project initiation by collaborating with clients to define project scope, objectives, and deliverables.
• Develop comprehensive project plans, including timelines, budgets, and resource requirements.

Client Communication

• Establish and maintain strong client relationships by serving as the primary point of contact for project-related matters.
• Communicate project progress, changes, and updates to clients in a clear and timely manner.

Team Coordination

• Assemble and lead project teams, including survey crew members, surveyors, and support staff.
• Assign tasks, set project priorities, and ensure team members are aligned with project goals.

Budget and Resource Management

• Monitor project budgets, expenses, and resource allocation to ensure cost-effective project execution.
• Procure necessary equipment, materials, and subcontractor services as needed.

Quality Assurance

• Oversee the execution of survey projects to ensure data accuracy, adherence to surveying standards, and the production of high-quality deliverables.
• Implement quality control processes and procedures.

Project Documentation

• Maintain accurate project records, including project plans, progress reports, change orders, and client communications.
• Prepare and review survey reports, maps, and other project deliverables.

Invoicing and Accounts Receivable

• Review all active projects and open WIP reports to determine when projects will be invoiced.
• Review invoices, contracts, proposals, change orders, addendums, etc. to ensure that all project documentation is in place before creating draft invoice.
• Review aging accounts receivable with Project Controls Specialist and Operation Manager to determine who will follow up with clients for