Executive Administrative Assistant

Executive Administrative Assistant – BoldX Manufacturing

FLSA: Non-Exempt

Reports to: VP of Human Resources

Location: On-site | 4288 Armstrong Blvd, Batavia, OH 45103

Compensation: $18.00-$20.00 per hour, with potential for higher rate based on experience and qualifications

Schedule: 1st Shift, Monday–Thursday 8:00 AM–6:30 PM; available to work Fridays as needed

Benefits:

• At 60 days: 80 hours PTO
• 1st of month after 60 days: Medical, Dental, Vision; Company-Paid Life & AD&D ($20,000), Short & Long-Term Disability, Voluntary Life &, AD&D (up to $150,000, no EOI), Allstate Supplemental Plans
• 1st of quarter after 60 days: 401(k)

One Job. One Team. One Mission.

If you're ready to work with purpose, operate with precision, and elevate your trade—this is your place.

About BoldX Industries:

We are a premier contract manufacturing company transforming innovative ideas—from early concepts to optimized designs—into precision-engineered mechanical products using metals, plastics, and advanced materials for critical industries including aerospace, defense, industrial, and medical.

Rooted in integrity, excellence, and accountability, we deliver world-class solutions while forging trusted, collaborative partnerships with customers, suppliers, and employees. Our vision is to set the pinnacle of manufacturing excellence through unmatched quality, service, and innovation—uplifting our people, communities, and partners through continuous improvement and shared success.

We are seeking a dynamic Executive Administrative Assistant to provide high-level support across departments, drive efficiency in a fast-growing environment, and help shape the future of manufacturing with teamwork, adaptability, and impact.

Primary Job Responsibilities & Essential Functions:

The Executive Administrative Assistant thrives in a fast-paced, rapidly growing environment, providing proactive, high-level support across multiple departments. This role demands adaptability, quick thinking, and a collaborative spirit to anticipate needs and drive efficiency during periods of expansion.

The following are the essential functions of the position—core duties required on a

regular basis:

Executive & Departmental Support:

• Provide high-level administrative support to leadership and multiple departments by managing complex calendars, scheduling meetings, resolving conflicts, and coordinating cross-functional priorities.
• Coordinate domestic and international travel (flights, hotels, rental cars, itineraries).
• Prepare, edit, and distribute professional documents (reports, presentations, agendas, minutes) using Microsoft Office Suite.
• Draft, proofread, and distribute correspondence on behalf of leadership; track action items and ensure timely follow-up.
• Office Operations & Workflow Management
• Manage incoming/outgoing communications by screening calls, responding to inquiries, drafting emails, and distributing mail/packages with accuracy and urgency.
• Greet visitors, manage front desk operations, and ensure compliance with security and sign-in protocols.
• Maintain organized physical and digital filing systems for rapid retrieval of critical records.
• Perform accurate, high-volume data entry in HRIS, CRM, and internal systems to support real-time operational reporting.

HR & Onboarding Coordination:

• Coordinate HR and onboarding functions, including:
• Managing new hire onboarding: prepare safety packets, conduct training and facility tours.
• Coordinating job-related background checks (in compliance with fair chance hiring practices).
• Scheduling post-offer physical exams and drug screens (in compliance with ADA requirements).
• Handling training logistics, benefits/uniform enrollment, reconciliation, and confidential records.
• Maintaining and distributing monthly evacuation lists for safety compliance.
• Support recruiting efforts in-person, by telephone, and via ZipRecruiter, Indeed, and HubSpot; schedule interviews and communicate with candidates.

Event & Meeting Logistics:

• Coordinate logistics for meetings and events, including room setup, catering, technology needs, and vendor communication.

Cross-Functional Collaboration & Compliance:

• Collaborate across departments (HR, IT, Quality, Leadership) to provide ad-hoc support during peak demand or growth initiatives.
• Ensure compliance with safety and quality standards by adhering to OSHA regulations, company policies, and conducting required checks.
• Additional non-essential duties include arranging flowers/gifts, securing catering with attention to dietary needs, and performing miscellaneous tasks to support team objectives.

Physical & Cognitive Demands:

(Required for ADA compliance; reasonable accommodations provided)

• Sitting/Standing/Walking: Frequently sits at a desk; occasionally stands or walks to deliver materials, escort visitors, or tour production floor.
• Lifting/Carrying: Occasionally lifts up to 20 lbs (e.g., office supplies, catering trays, event materials).
• Reaching/Handling: Frequent use of hands for typing, filing, phone operation, and document handling.
• Vision/Hearing/Speech: Near/far vision, color distinction, hearing, and clear verbal communication required for reading, computer work, phone calls, and visitor interaction.
• Cognitive: High attention to detail, multitasking, prioritization, and problem-solving in a dynamic, interruption-driven environment.
• Environmental: Office setting with occasional exposure to production floor noise and machinery.

Qualifications:

• Exceptional telephone etiquette and customer service orientation
• Outstanding written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy
• Working knowledge of Microsoft Teams, HubSpot, Acumatica, ZipRecruiter, or Indeed strongly preferred
• Superior organizational, prioritization, and time-management skills in a dynamic environment
• Proven ability to think on your feet, adapt quickly, and maintain composure under pressure
• Discretion in handling sensitive and confidential information
• Basic mathematical proficiency (fractions, percentages, ratios, proportions)
• Impeccable attendance, punctuality, and professional appearance

Expected Performance:

• Dynamic Growth Mindset: Anticipate needs, pivot priorities, and support multiple departments with agility
• Teamwork & Collaboration: Foster innovation and supportiveness with a "no-task-too-small" attitude
• Attendance & Reliability: Maintain perfect attendance and punctuality
• Safety & Quality Focus: Deliver error-free work with meticulous attention to detail
• Confidentiality & Professionalism: Safeguard sensitive information and represent the company with integrity
• Continuous Improvement: Embrace learning and contribute to process innovation

Education & Experience:

• High School Diploma or GED preferred
• Minimum 2 to 5 years of executive-level administrative experience, relevant training, or equivalent combination

Job Type: Full-time

Pay: $ $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Administration: 2 years (Required)

Ability to Commute:

• OH 45103, USA (Required)

Work Location: In person